Posted
11/6/2020
Job Title:
Administrative Assistant
Hours:
Part time
Organization:
The National Shrine of St. Frances X. Cabrini
2520 N. Lakeview Ave.
Chicago, IL
60614
Description:
Are you an Administrative Assistant that is seeking a part time administrative position that will offer a variety of responsibilities and an opportunity to utilize your technical skillsets? This position offers a flexible schedule of up to 24 hours per week. A Spiritual Center and Architectural Masterpiece located in the heart of Lincoln Park, The National Shrine of Saint Frances Xavier Cabrini, 2520 N. Lakeview Avenue in Chicago, seeks an administrative professional who is detailed, skilled in multi-tasking and passionate about our mission. We have a stunning chapel with large fresco murals, meditation garden, shrine, self-guided and docent-led tours as well as a gift shop. For additional information, please visit us at www.cabrininationalshrine.org.
The ideal candidate will require attention to detail, excellence in communication, ability to organize work and collaborate with staff members to ensure effective and efficient Shrine operations.
Responsibilities:
• Provide Administrative support to the Executive Director.
• Answer phone and direct phone calls to appropriate staff members or take message.
• Manage Master Calendar.
• Prepare Board meeting reports, Docent packets and new hire packets
• Welcome visitors to the Shrine.
• Communicate with volunteers for front desk scheduling and tours.
• Schedule mass requests and perpetual enrollment.
• Assist with resolving issues with office equipment; order office supplies, filing, update vendor contracts and mailing lists.
• Work in gift shop with retail sales, inventory counts and reports.
• Willingness to give tours and become knowledgeable about the Mother Cabrini Shrine and the Missionary Sisters of the Sacred Heart.
• Other appropriate duties as assigned.
For consideration, please submit your resume via https://cabrininationalshrine.recruitpro.com/jobs/156107-29675.html
Requirements:
• High School Diploma or equivalent required
• 3+ years administrative experience
• Demonstrated professional demeanor and tact
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office products and QuickBooks.
• Retail experience is a plus.
• Good interpersonal skills; flexible, open, enthusiastic team member with the ability to multi-task.
• Ability to organize and prioritize work
• Understand the Shrine’s mission and a basic knowledge about the life of Saint Frances Xavier Cabrini, the Shrine and the Congregation of the Missionary Sisters of the Sacred Heart of Jesus
• Ability to work weekends and some evenings upon request
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