Opportunities at Parishes in the Archdiocese of Chicago

Posted 7/8/2025

Job Title:

Associate for Baptism, Marriage, and Sacramental Records

Hours:

Full time

Parish:

Old St. Patrick's
700 W Adams St
Chicago, IL

Description:

Position:

- Full time, salaried, benefits eligible.

- Reports to Director of Ministry.

Overall Position and Purpose:

Old St. Patrick’s Church is a vibrant Catholic community in Chicago’s West Loop, committed to responding to God’s call through radical inclusivity, exquisite worship, and transformative kinship. In a typical year, more than 120 couples are married at Old St. Patrick’s and approximately 300 infants are baptized. As a key member of the Old St. Patrick’s Staff Team, the Associate for Baptism, Marriage and Sacramental Records will assist families in scheduling infant baptisms; work closely with the Director of Marriage Ministry to accompany couples through the process of celebrating marriage at Old St. Patrick’s Church; and respond to requests for sacramental records.

The Associate will maintain up-to-date sacramental files, support couples and families during exciting and potentially stressful seasons in their lives, and recruit and oversee member-volunteers.

The Associate should have strong organizational and computer skills and a passion for hospitality.

The Associate should act from an understanding of how positive, hospitable baptism and wedding ministry contributes to Old St. Patrick’s broader mission: to encounter the loving God in the context of a welcoming community.

Responsibilities:

Baptism Ministry

- Schedule twice-monthly dates for Sunday group baptism ceremonies using Church Management System software

- Communicate with families and clergy to schedule group and private baptisms

- Communicate with families to schedule baptism preparation classes and provide certificates of completion

- Follow up with families to ensure required documents are received

- Prepare baptismal certificates

Marriage Ministry

• Support the Director of Marriage Ministry in accompanying couples through all aspects of planning wedding liturgies at Old St. Patrick’s Church, including:
• Communicating regularly with couples regarding available dates, requirements for marriage in the Catholic Church, and requirements for Old St. Patrick’s wedding liturgies.
• Following up with couples to ensure all documents are received and processed in a timely fashion.
• Reserving wedding and rehearsal dates in Church Management System software.
• Communicating with clergy presiders and the Archdiocese of Chicago Chancery.
• Maintaining clear, accessible, and up-to-date records of required documentation.
• Overseeing a team of wedding volunteers dedicated to rehearsal and wedding day hospitality and logistics.

Sacramental Records

• Receive and respond to requests for sacramental records of persons baptized at Old St. Patrick’s church
• Maintain accurate sacramental and household records in sacramental record books and Church Management Software
• Identify and implement ways to streamline and modernize sacramental records in line with current technology and Catholic canonical requirements
• Recruit and oversee member-volunteers who assist in recording sacramental records
• Oversee care for sacramental record books, including re-binding when needed.

Old St. Patrick’s Team Support

• Be present on evenings and weekends as required to support key moments in the Old St. Patrick’s community such as Sunday and holiday liturgies, special member events, and church programming.
• Maintain regular presence at Sunday masses and support Sunday hospitality ministries.
• Other duties as assigned.

Qualifications:

• Practicing Roman Catholic with knowledge of and appreciation for the Catholic faith and tradition, excitement for weddings and baptisms, and desire to be active in the Old St. Patrick’s community.
• Attention to detail and ability to maintain organized and accessible files in compliance with Catholic canonical requirements.
• Extensive experience and skill with standard computer software, including Google and Microsoft office suites; familiarity with or ability to learn Pushpay Church Management Software; and comfort using technology creatively to improve communication and workflow.
• Excellent interpersonal skills and the ability to work collaboratively with Old St. Patrick’s team members; accompany new parents and engaged couples with a welcoming, non-anxious presence; communicate canonical requirements with clarity and pastoral sensitivity; and follow up with couples and families to ensure marriage and baptism files are completed in a timely manner.
• Knowledge of or commitment to learn Catholic canonical requirements related to marriage and baptism.

To Apply:

Email resume and cover letter to jobs@oldstpats.org

Requirements:

Qualifications

• Practicing Roman Catholic with knowledge of and appreciation for the Catholic faith and tradition, excitement for weddings and baptisms, and desire to be active in the Old St. Patrick’s community.
• Attention to detail and ability to maintain organized and accessible files in compliance with Catholic canonical requirements.
• Extensive experience and skill with standard computer software, including Google and Microsoft office suites; familiarity with or ability to learn Pushpay Church Management Software; and comfort using technology creatively to improve communication and workflow.
• Excellent interpersonal skills and the ability to work collaboratively with Old St. Patrick’s team members; accompany new parents and engaged couples with a welcoming, non-anxious presence; communicate canonical requirements with clarity and pastoral sensitivity; and follow up with couples and families to ensure marriage and baptism files are completed in a timely manner.
• Knowledge of or commitment to learn Catholic canonical requirements related to marriage and baptism.

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