Posted 1/30/2025
Job Title:
Office Assistant
Hours:
Part time
Parish:
Little Flower Parish
2600 W. Sunset Ave
Waukegan, IL
Description:
ARCHDIOCESE OF CHICAGO POSITION DESCRIPTION
Title: Office Assistant
Department: Little Flower Parish – Waukegan, IL
Reports to: Office Manager
Schedule: Part-time. (8am-1pm M-F preferred)
Salary: $17/hour
Basic Functions:
The Parish Office Assistant serves as the welcoming face of the parish office, providing courteous and professional assistance to visitors, parishioners, and staff. The Office Assistant maintains confidentiality, and creates a warm, welcoming environment that reflects the parish's mission and values.
Duties and Responsibilities
• Answer and transfer phone calls, directing inquiries and assisting parishioners and other parish guests as needed.
• Record Mass intentions and print weekly list of intentions including Prayers of the Faithful.
• Accurately record parishioner donations in the parish database and update parishioner information as needed to ensure accuracy.
• Handle routine payments for Mass intentions, church celebrations, and donations.
• Maintain parish records by updating sacramental records and providing copies when requested.
• Coordinate with clergy to schedule baptisms, weddings, and funerals, ensuring all arrangements are properly organized and communicated.
• Assist various administrative tasks, including distributing correspondence, copying, scanning.
• Maintain availability and presence in reception area.
• Understands and complies with all Virtus requirements.
• Assists with additional tasks and responsibilities as needed, including supporting other departments, contributing to event coordination, and handling various administrative duties to ensure smooth day-to-day operations.
The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs.
Information about our benefit programs is available https://archchicago.sharepoint.com/:b:/s/Intranet-HR/EQEAX6IndF1Ir7UFrCF_XEYBFsvsS-H3as7yOe2ozuCjpA?e=S7HtDZ
This position is a non-benefits eligible part-time position.
This position offers and hourly rate of $17/hr.
This job is eligible for an annual increase based on cost of living or merit.
Requirements:
Education Preferred: High School graduate
Experience Required: Ability to communicate, good observational skills. Must be responsible, cordial, punctual.
Skills Required: Sense of responsibility; knowledge of church sacraments, honest and trustworthy. Fluent in speaking and writing Spanish.
Skills Preferred: Good communication and phone skills, proven experience with Microsoft Word, Excel, Teams.
Personal Traits: Punctual, professional, personable.
Physical Activity: Lifting and carrying items.
Other Required: Must demonstrate understanding, respect and support for Catholic Church teaching, mission and values.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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