Posted 8/14/2024
Job Title:
Business Manager
Hours:
Full time
Parish:
St. John of the Cross
5005 Wolf Rd.
Western Springs, IL
Description:
Responsibilities:
A. FINANCIAL MANAGEMENT
- Supports the preparation of (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger.
- Develops monthly variance reports and forecasts for parish and school. Reviews all reports with Operations Director and Finance Manager.
- Ensures proper internal controls are in place and followed.
- Serves as Parish representative to banks, manages accounts, and identifies and resolves discrepancies.
- Ensures that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations.
- Assists coordinating capital campaign pledges and collections, fund raising events, pledge drives, Parish offertory collections and stewardship.
- Utilizes Archdiocesan best practices.
B. BOOKKEEPING
- Reconciles bank accounts.
- Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner.
- Processes cash receipts, records/posts deposits.
- Posts wire transfers, ACH and credit card transactions.
- Gathers Procurement Card Expense reports and receipts submitted by each cardholder monthly.
- Posts payroll journal entries.
- Prepares monthly financial reports (as requested).
- Oversees budget to actual and timely alerts on expense budget overruns.
- Assists with monthly, quarterly and annual journal entries.
- Ensures that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations.
- Ensures proper internal controls are in place and followed.
- Utilizes Archdiocesan best practices.
C. HUMAN RESOURCES
- Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments.
- Assist Director of Finance with review of payroll prior to payroll submission and performs full payroll functions in the absence of the DF.
- Supports tracking vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures associated with UKG.
D. COMMUNICATION/INFORMATION
- Assists with preparing materials for Finance Council meetings.
- Maintains files in an organized and timely fashion. Purges files as indicated by Archives and Record’s guidelines.
- Oversees the management of Parish operational and financial records.
- Perform other responsibilities as assigned.
Requirements:
- Minimum of Associate degree in Business or related discipline, e.g. Accounting, Finance, preferred or equivalent experience.
- Minimum of 2 years of experience in Parish or business, or the equivalent combination of relevant education and related work experience.
- Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
- Knowledge of accounting practices and regulations, and federal, state and city laws.
- Strong demonstrated knowledge in QuickBooks, Microsoft Office, and UKG.
- Excellent organizational and time management competencies.
- Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
- Ability to work in team environment and has a “Service Mindset” when working with others.
- Able to identify issues and propose recommendations/solutions.
- Can be entrusted with highly confidential information.
- Strong drive to achieve results.
- Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes or frequently with little notice.
Requirements:
- The Parish Business Manager/Bookkeeper supports the business office and promotes the Parishes initiatives and decisions regarding the mission and operation of the Parish.
- Assist Director of Operations and Director of Finance with stewardship of the financial resources of the Parish in accordance with Archdiocesan policies and guidelines.
Submit resume and cover letter to Julie Villegas at jvillegas@archchicago.org.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
Return to Parish Job Opportunities