Posted
4/6/2022
Job Title:
Office Manager
Hours:
Full time
Organization:
Lumen Christi Institute
1220 East 58th Street
Chicago, IL
60637
www.lumenchristi.org
Description:
The Lumen Christi Institute was founded at the University of Chicago in 1997, inspired by a common vision articulated by professors and academics at the university. The institute’s innovative approach engages the university community — its students and faculty — in dialogue about the Catholic intellectual and spiritual tradition through consistent high-quality programming that includes lectures, conferences, summer seminars, masterclasses, webinars and
non-credit courses — some of them ecumenical or interreligious — offered by top-notch academics from across the United States, Europe, and the world. The institutes programming is strictly non-partisan. Moreover, the community around it bridge the polarities that run through our society and Church, developing friendships around what is
shared in the tradition.
The institute’s programming also serves the wider Chicago community through in-person events and has grown a national and international audience through its online offerings, inspiring the establishment of similar institutes across the country.
Now in its 25th year, the Lumen Christi Institute is in a critical moment of expansion by way of a $3.65-million grant from the John Templeton Foundation. The person in this job will have a
unique opportunity to influence the growth of the organization. Seeking entrepreneurial and flexible candidates, capable of serious focused work independently and able to contribute as a team to the overall organization.
A growing organization with national impact, the Lumen Christi Institute offers a stimulating work environment that prioritizes learning, fosters personal and professional development, and
encourages innovation in promoting the Catholic intellectual life in service to the person, the university and the church. More than an academic institution, the Lumen Christi Institute is a community of lifelong learners, committed to advancing the Catholic intellectual tradition as a way to integrate the academic and spiritual life and to form leaders to bring Christian wisdom to our global society.
Requirements:
The Lumen Christi Institute is seeking an Office Manager to join its growing team of young professionals and academics committed to bringing the tradition of Catholic intellectual thought to the University of Chicago, to the academy, and, increasingly, to secular universities across the country through partnerships with like-minded Catholic and Christian leaders and institutes.
• Manages general operating activities of the office including, but not limited to, supply ordering, office maintenance, scheduling staff meetings, utility and equipment oversight, and bill reconciliation.
• Assists in various HR functions such as: maintaining employee files, creating/maintaining position descriptions, monitoring attendance, facilitating payroll.
• Reviews and codes all bills/invoices before sending to Business Manager for payment. Coordinates expense coding and receipt collection on all Institute credit card accounts.
• Assist in financial record keeping of In Lumine Grant
• Responsible for the deposit of all incoming donations, recording of gifts in the database, and the process of acknowledging and receipting donations.
• Oversees data entry in Institute database, including adding new constituent information and updating information from returned mail.
• Manages property maintenance including soliciting bids and overseeing work on landscaping, building repairs, upkeep and renovations, and furniture acquisition.
• Drafts correspondence and assists in the fulfillment of mailings.
• Hires, trains, and supervises student workers to assist in office functions such as appeal mailings, etc.
• Coordinates and schedules all board meetings and board committee meetings, records minutes, and maintains board records.
• Supports the Executive Director in correspondence and receiving visitors
• Answers phones and receives visitors to Gavin House.
• Assists when needed in the planning and execution of office, campus and downtown events and with related hospitality (including event set up and clean up).
To succeed in this position:
● Demonstrated commitment to the goals of the Lumen Christi Institute
● Experience working in higher education or in a faith-based organization
● Bachelor’s degree
● Excellent written and oral communication skills
● Strong organizational and planning skills
● Strong organizational and planning skills
● Adept at using Microsoft Office
● Have a very high level of personal and professional integrity and trustworthiness
● Have a strong work ethic, take initiative, and require minimal direction
● Experience working with databases, specifically Raiser’s Edge and project management
software.
● Ability to advance multiple projects and priorities with competing deadlines
● Full-time presence in Chicago
Return to Other Job Opportunities