Posted 6/2/2025
Job Title:
Book Keeper
Hours:
Full time
Parish:
Holy Archangels
729 Grand Canyon St
Hoffman Estates, IL
Description:
Handles all bookkeeping functions, including but not limited to:
- Reconciles bank accounts Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner.
- Processes cash receipts, records/posts deposits.
- Posts wire transfers, ACH and credit card transactions.
- Gathers Procurement Card Expense reports and receipts submitted by each cardholder monthly.
- Posts payroll journal entries.
- Prepares monthly financial reports (as requested).
- Oversees budget to actual and timely alerts on expense budget overruns.
- Assists with monthly, quarterly and annual journal entries.
- Ensures proper internal controls are in place and followed.
- Utilizes Archdiocesan best practices.
- Assists with preparing materials for Finance council meetings.
- Submits payroll registers to Pastor and/or Operations Director/Business Manager for review and approval prior to payroll submission.
- Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments.
- Ensures that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations.
- Tracks vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures.
- Assists with fund raising events, pledge drives, and Parish offertory collections.
- Maintains files in an organized and timely fashion.
- Purges files as indicated by Archives and Record’s guidelines.
- Perform other responsibilities as assigned.
Requirements:
- The Parish Bookkeeper supports and promotes the Pastor’s initiatives and decisions regarding the mission and operation of the Parish.
- Assist Pastor and/or Operations Director/Business Manager with stewardship of the financial resources of the Parish in accordance with Archdiocesan policies and guidelines.
- Minimum of Associate’s degree in Business or related discipline, e.g. Accounting, Finance, preferred. Minimum of 2 years of experience in Parish or business, or the equivalent combination of relevant education and related work experience.
- Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
- Basic knowledge of accounting practices and regulations, and federal, state and city laws.
- Strong demonstrated knowledge in QuickBooks and Microsoft Office.
- Excellent organizational and time management competencies.
- Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
- Ability to work in team environment and has a “Service Mindset” when working with others.
- Able to identify issues and propose recommendations/solutions.
- Can be entrusted with highly confidential information.
- Strong drive to achieve results.
- Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes or frequently with little notice.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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