Posted 5/21/2025
Job Title:
Parish Office Administrative Assistant
Hours:
Part time
Parish:
St. Joseph Catholic Church
121 E. Maple Ave.
Libertyville, IL
Description:
St. Joseph Catholic Church is a vibrant and faith-filled parish community that values teamwork, hospitality, and stewardship. This role is a great fit for someone who enjoys meaningful work, supportive colleagues, and a chance to contribute to a mission-centered environment.
This is a part-time position, approximately 16–22 hours per week, typically working Wednesdays, Thursdays, and Fridays, with some flexibility in scheduling. Occasionally, availability for a Saturday morning may be needed for parish needs.
Requirements:
Qualifications:
- College degree and previous office experience preferred.
- Strong communication, organization, and problem-solving skills.
- Proficient in Microsoft Office.
- Able to learn new systems quickly.
- Friendly, professional, and maintains confidentiality.
- Works independently and collaboratively.
Key Responsibilities:
- Greet and assist parishioners; manage calls and daily office tasks.
- Maintain parish records and assist with sacramental coordination.
- Process donations, prepare tax letters, and handle basic bookkeeping.
- Oversee scheduling, facility requests, and supply management.
- Liaise with vendors, funeral homes, and coordinate special needs.
- Manage mail, keys, security access, and parishioner communications.
- Support data entry, reports, and ensure a smooth parish office operation.
Pay Range: $24 - $26 per hour
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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