Posted 4/10/2024
Job Title:
Lead Receptionist
Hours:
Part time
Parish:
St. Vincent de Paul Parish
1010 W. Webster Avenue
Chicago, IL
Description:
PRINCIPAL DUTIES AND RESPONSIBILITES:
•Welcome visitors; current, new, and potential parishioners; and volunteers who come to the Parish Center.
•Receive, respond, or direct and relay telephone messages and parish emails, including general voicemail.
•Familiarize oneself with regular parish functions and parish life to provide information about parish staff, regular and special events, and outreach services.
•Direct people to the appropriate staff members when needed.
•Maintain parish paper calendar for office use.
•Print certificates for Sacraments in Church. Research sacrament requests and create certificates upon request for sacraments at other churches or needs.
•Update Sacramental records in parish record books.
•Data entry of Sunday contributions in Parish Data System.
•Coordinate Mass Intention requests and devotional candles.
•Church Bulletin – Provide information for calendar, mass intentions and other items for bulletin. Edit and proofread bulletin and keep copies in file.
•Assist with office supply inventory when necessary.
•Manage bulk mailings.
•Receive all mail/deliveries, sort and notify staff of any packages.
•Assist parish staff and various Parish Commissions in the recruitment of volunteers and ticket sales for special events as needed.
•Provide support to all other parish staff as needed, including but not limited to, managing mass materials being printed and folding mass materials for weekend services.
•Control access to the Parish Center and Church.
•Lock and unlock the Church and Parish Center facilities as needed according to scheduled activity. Turn the lighting on and off.
•Complete other duties as assigned.
Requirements:
The Receptionist is responsible for providing secretarial, clerical and facility support to ensure that the parish can effectively serve our parishioners and the general public efficiently.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
Return to Parish Job Opportunities