Posted 5/19/2023
Job Title:
Front Desk Administrative Assistant
Hours:
Part time
Parish:
St. Thomas of Villanova
1201 E Anderson Dr.
Palatine, IL
Description:
RESPONSIBILITIES AND TASKS
A. Is the primary receptionist whose responsibilities include:
1. Processing phone calls and emails.
2. Greeting and ascertaining the initial needs of visitors so that they can be met.
3. Recording Mass intentions, issuing Mass cards and collecting the monetary offerings for Masses.
4. Receiving and distributing mail and package deliveries.
5. Collaborating with the other Administrative Assistant.
B. Is responsible for the maintenance of parish records and issuing duplicate certificates.
1. Contribution records.
2. Sacramental records.
3. Issue certificates.
C. Is responsible under the direction of the Office Manager and Facilities Manager for the yearly creation and daily maintenance of the parish calendar.
D. Is responsible for the preparation and execution of parish mailings at the direction of the Office Manager.
E. Assists in special projects generated by the Pastor or other parish staff members.
This is part time 24 hours per week position.
Requirements:
• High School graduate, GED or equivalent Associates degree preferred.
• Minimum of 3 years’ experience in parish or business office setting, or equivalent combination of relevant education and related work experience.
• Strong demonstrated knowledge of Microsoft Office products.
• Familiarity with social media platforms and website software.
• Strong verbal and written communication, organizational, multi-tasking and interpersonal skills.
• Ability to work in team environment.
• Ability to identify issues and propose recommendations/solutions.
• Familiar dealing with highly confidential information.
• English speaking, reading and writing proficiency, welcomed in Polish too.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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