Posted 5/11/2023
Job Title:
Parish Assistant Secretary
Hours:
Full time
Parish:
Mary, Mother of Martyrs
1880 Ash St
Des Plaines , IL
Description:
• Greet callers and guests, take messages and Route calls and parish emails as appropriate.
• Respond to callers and guests by providing general information and assistance with regards to parish activities and procedures.
• Perform office functions including, but not limited to, copying, scanning, faxing, filing mail sorting and scheduling of meetings.
• Record parishioner donations in PDS, ParishSOFT or similar software.
• Prepare certificates for sacraments and other liturgical events following Archdiocesan guidelines.
• Record mass intentions to be celebrated.
• Receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies.
• Prepare correspondence and reporting using Microsoft Office and Google Docs programs.
• May draft correspondence for pastor’s signature.
• Prepare special mailings and other projects.
• Prepares and manages parish calendar for all parish activities.
• Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal and private matters.
• Other assignments and projects as assigned.
Requirements:
• High School graduate, GED or equivalent Associates degree preferred.
• Minimum of 3 years’ experience in parish or business office setting, or equivalent combination of relevant education and related work experience.
• Strong demonstrated knowledge of Microsoft Office products.
• Bilingual proficiency in English and Spanish.
• Familiarity with social media platforms and website software.
• Excellent organizational and time management competencies.
• Strong verbal and written communication, organizational, multi-tasking and interpersonal skills.
• Ability to work in team environment and have a “Service Mindset” when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Bilingual – English and Spanish, speaking, reading and writing.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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