Posted 3/16/2023
Job Title:
Office Coordinator
Hours:
Full time
Parish:
Mary, Seat of Wisdom
920 Granville Ave.
Park Ridge, IL
Description:
1. Schedules and coordinates various Liturgical requests as well as campus reservations among staff members.
2. Provide general office support for Parish Staff and volunteers.
3. Assists Pastor in communication to staff and parishioners.
4. Maintains sacramental records and processes requests for records. Maintains Parish files in an orderly and timely fashion. Purges files annually.
5. Distributes and organizes incoming mail.
6. Responds to callers and visitors by providing general information and assistance with regard to Parish activities and procedures.
7. Prepares correspondence and reports using various word processing, database and spreadsheet software on a personal computer.
8. Uses PC graphic software to prepare special notices and postings.
9. Manages and updates parishioner database, including new parishioner registration, introductory mailings, contribution envelopes.
10. Orders and keeps inventory of office supplies and ensures that there is always an adequate supply of office forms, i.e. sacramental certificates, etc.
11. Maintains copiers and printers and ordering toner when needed; maintains postage meter.
12. May be given various other assignments and projects consistent with the responsibility level and general duties of an office Coordinator.
Requirements:
The Office Coordinator is the first point of contact for someone who contacts our parish. This person receives everything from what our Mass times are to taking emergency hospital calls. For this reason, we seek someone with a welcoming spirit of hospitality. We seek someone who has excellent listening skills, calm under pressure and well-organized. They need to be a team player, exhibit good judgment, be friendly and kind, but also clear in communication.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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