Posted 3/8/2023
Job Title:
Parish Secretary
Hours:
Part time
Parish:
All Saints Parish
8149 W Golf Rd
Niles, IL, 60714
Description:
Responsibilities
• Greet callers and guests, take messages and route calls and parish emails as appropriate.
• Respond to callers and guests by providing general information and assistance with regards to parish activities and procedures.
• Provide a high level of hospitality to visitors and meeting attendees.
• Perform office functions including, but not limited to, copying, scanning, faxing, filing, mail sorting and scheduling of meetings.
• Record parishioner donations in Parish Data Systems or similar software.
• Maintain parish files in an orderly and timely fashion.
• Follow Arch Records Retention guidelines.
• Record sacramental records and provide copies when requested following Archdiocesan guidelines.
• Record mass intentions to be celebrated.
• Prepare correspondence and reporting using Microsoft Office and Google Docs programs. May draft correspondence for pastor’s signature.
• Prepare special mailings and other projects.
• Prepares and manages parish calendar for all parish activities.
• Order and maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc.
• Assist with communications: Prepare weekly bulletin, Social Media maintenance and content, Website development, maintenance and content.
• Assist in planning and executing parish events and meetings as appropriate. May include assigning and overseeing volunteers for said events.
• Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal and private matters.
• Other assignments and projects as assigned.
Requirements:
All Saints Parish is a unification of St. Isaac Jogues in Niles and St. Martha in Morton Grove. Both church sites remain open and the secretary will be required to spend time in both locations. Schedules and hours to be determined and can be flexible.
Requirements
• High School graduate, GED or equivalent.
• Associates degree preferred.
• Minimum of 3 years’ experience in parish or business office setting, or equivalent combination of relevant education and related work experience.
• Strong demonstrated knowledge of Microsoft Office products.
• Familiarity with social media platforms and website software.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Ability to work in a team environment and have a “Service Mindset” when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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