Posted 1/24/2023
Job Title:
Operations Director
Hours:
Full time
Parish:
St. Mary of the Woods Parish
7033 N. Moselle Ave.
Chicago, IL, 60646
Description:
A. FINANCIAL MANAGEMENT
• Prepares, evaluates, and communicates the Parish (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger.
• Acts as the staff liaison to Parish Finance Council; supports School Board as applicable and necessary.
• Coordinates capital campaign pledges and collections, fund raising events, pledge drives, Parish offertory collections and stewardship.
B. SCHOOL SUPPORT
• Develops and manages the school economic model to assess the financial impact of initiatives (e.g. enrollment vs. tuition price vs. discounts vs. cost).
• Supports the principal in developing assumptions for the annual budget.
• Supports and assists the Principal and Pastor in all school financial management matters.
1) Tuition setting process, 2) Tuition collection process, 3) Financial aid process. 4) Expense tracking and management
C. BUILDINGS MANAGEMENT
• Manages major repairs, renovations and capital projects in accordance with Archdiocesan policies.
D. HUMAN RESOURCES MANAGEMENT
• Implements Archdiocesan Human Resources policies; develops Parish specific job descriptions and manages Open Enrollment.
• Manages payment of salaries and benefits.
E. PROJECT/TEAM MANAGEMENT
• Manages Parish project plans; identifies needs and required action, tracks and communicates status to relevant stakeholders, identifies challenges to plan progress and completion and makes necessary corrections, and implements initiatives as applicable progress and identifies follow-up actions.
• Brings ideas, plans, and best practices to the Parish from Vicariate and Archdiocesan meetings.
Requirements
• Undergraduate Degree in Business, Accounting, Finance, or related discipline, or equivalent professional experience.
• Three years’ experience in Accounting, Finance, or related business practices. Experience with a not-for-profit organization or in Church management is a plus.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Knowledge of safety and security practices.
• Experience in Human Resources practices, including people leadership, interviewing and selection, policy application, and employment practices laws.
• Strong proficiency in QuickBooks and Microsoft Office, especially Excel.
• Strong verbal and written communications, interpersonal, multi-tasking, and organizational skills.
• Ability to work in team environment and has a “Service Mindset” when working with others.
• Able to identify opportunities for improvement, evaluate issues and situations, and propose and implement recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Able to travel to other Archdiocesan locations.
Requirements:
The Operations Director serves as professional administrator and strategic leader at St. Mary of the Woods Parish in Chicago. In this critical role, the Operations Director will work closely with the Pastor and Principal and the Director of Vicariate Operations to drive positive financial performance of the Parish.
The Operations Director assists the Pastor with the stewardship of the human, financial, and physical resources of the Parish, in accordance with Archdiocesan policies and guidelines. This role will have responsibility for leadership of operations staff (staff accountant, office, and maintenance staff).
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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