Posted 6/5/2019
Job Title:
Book Keeper
Hours:
Full time
Parish:
St. John Cantius Church
825 N Carpenter Street
Chicago, Illinois 60642
www.cantius.org
Description:
Basic Functions:
Publicly supports and promotes the Pastor’s initiatives and decisions regarding the mission and operation of the Parish and the Canons Regular of St John Cantius. Assist Pastor with stewardship of the physical, financial, and personnel resources of the parish in accordance with Archdiocesan policies and guideline as well as the Canons Regular of St John Cantius.
Duties and Responsibilities
- *Answer phones and screen calls for the Pastor and staff, taking messages or transferring calls to the appropriate party.
- *Greet visitors and announce them to the appropriate member of the staff, when needed.
- *Open, sort and distribute incoming mail for all staff.
- Prepare correspondence and reports using various word processing, date base and spreadsheet software on a personal computer. May draft correspondence for the business manager or pastor’s signature.
- Uses PC graphic software to prepare special notices or materials.
- *Maintain parish files in an orderly manner. Purges parish files annually.
- Order and maintain inventory of office supplies and ensures that there is always an adequate supply of forms, paper, and sacramental certificates etc.
- Prepare special mailings and other projects as needed.
- Assist business manager and Parish Financial Council and other financial professionals in preparing annual and interim budgets. Consistently prepare monthly reports all of which require the pastor’s approval and signature.
- Oversee managements of all parish bank accounts.
- Assist and direct in the counting of Parish collections.
- Handle bookkeeping including but not limited to functions such as reconciling bank accounts, paying bills, payables and receivables on a monthly basis.
- Manage payment of salaries and payroll functions including garnishments.
- *Maintain personnel files in an orderly and timely fashion. Purges files as indicated by archives and records guidelines.
- May be given various other assignments and projects consistent with the responsibility level and general duties of a financial secretary. Assists other members of the Parish Staff in completing their assignments when available or as needed.
- Prepares materials for all meetings in addition to supplying requested information to business manager and Parish Council members.
Requirements:
Requirements and Preferences:
Education Required: High School Diploma or equivalent and formal business and/or accounting training.
Education Preferred: Bachelor’s degree in business or related field.
Experience Required: Minimum of 3 years of experience in parish or business or the equivalent combination of formal education and related work experience.
Experience Preferred: Five years of accounting and secretarial experience.
Skills Required: Basic knowledge of accounting practices and policies, and federal, state and city laws. Knowledge of Microsoft Word, PowerPoint and Excel.
Skilled Preferred: Advanced applications of the Microsoft Excel and QuickBooks.
Bi-lingual: Spanish/Polish.
Other Required: Understand and support the mission of the parish and the Canons Regular of St John Cantius Excellent time management and organizational skills. Availability to work overtime as needed. Unexpired Driver’s License.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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