Posted 4/17/2019
Job Title:
Administrative Assistant to Director of Youth and Young Adult Ministry
Hours:
Part time
Parish:
Saint Anne Catholic Community
120 North Ela Street
Barrington, Illinois
Description:
Responsibilities:
To assist the Youth Minister with the smooth running of the various Youth Ministry programs at Saint Anne Parish. Programs take place during the day, evenings and weekends so flexibility in working hours is necessary. Evening and weekend events include: PATHS large group meetings, PATHS catechist training sessions, Spiritus Confirmation retreats, Kairos closing ceremonies, Kairos reunions, Summer Service meetings, Confirmation interviews, Confirmation rehearsals and
Confirmation Masses. Duties:
• Process registration for the PATHS Confirmation program, Kairos retreats and Summer Service mission trip. Making sure permission forms and payments are received.
• Help to recruit PATHS catechists.
• Keep track of PATHS attendance, homework and essay assignments.
• Work with PATHS catechists to ensure they are aware of meeting dates and assignment due dates. Also collect small group attendance in a timely manner.
• Periodically contact parents to inform them of upcoming PATHS dates and to advise them if their son/ daughter is not keeping up with the assignments.
• Recruit volunteer interviewers for the Confirmation interviews.
• Implement and monitor the interview date and time selection
• Implement and monitor the Confirmation Spiritus retreat and the Confirmation Mass time selection
• Make Confirmation flame banner to hang in the gathering space after Good Friday
• Process Kairos leader applications. Making sure permission forms and complete applications are submitted.
• Prepare for the Kairos and Spiritus Retreats. Organizing small groups, room assignments, retreat director materials, leader materials, and items to bring on the retreat.
• Maintain the Youth Ministry enrollment for all programs in the Parish Soft system.
• Manage the Youth Ministry budget
• Deposit all money received and pay Youth Ministry bills on a timely basis.
• Purchase office supplies.
• Support the Night Ministry Soup Supper program. Collect permission forms and assist the adult coordinator of the Saint Anne program. Be present for the van departures at 4:30PM. This is schedule for approximately 12 times per year.
• Assist with Youth Ministry schedule planning for the upcoming year.
• Request room reservations for all Youth Ministry programs. Time Required: 26 hours per week (paid hourly) with additional hours as needed for special events. Includes full Diocesan Health benefits with paid vacation and sick days. Qualifications:
• Excellent organizational skills
• Accurate and pays attention to details
• Able to anticipate upcoming tasks in order to keep the programs on schedule
• Pleasant manner on the phone and when meeting with visitors, parents and teens.
• Enthusiasm and interest in working with teens
• Familiar with or willing to learn Excel, Word, Mail merge, You Can Book Me, Remind, Docusign, Groupme and Parish Soft.
Requirements:
College degree with strong organizational skills and familiarity with Microsoft Word, Excel and willingness to learn other applications (The ability to work with both adults and high school students in a pastoral and supportive way is important to this role. Start time: July 1, 2019
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
Return to Parish Job Opportunities