Posted 4/10/2019
Job Title:
Administrative Assistant for Evangelization and Formation
Hours:
Full time
Parish:
St. James
820 N Arlington Heights Rd
Arlington Heights, Illinois
Description:
The Administrative Assistant will be integral part of the Evangelization and Formation Team. This role acts as the primary contact at St. James for all ministries related to evangelization and formation offerings and is responsible for a variety of administrative tasks. This is a dynamic position that St. James believes will play a crucial role in helping our members to be disciples of Christ and make disciples of Christ. 1. Act as primary contact for Evangelization and Formation, which includes: interfacing with parents, catechists and parish/school staff by email and over the phone and in-person; answering questions and concerns, specifically to be the key contact regarding sacramental/paperwork questions; handling sensitive information in a confidential manner. 2. Attend weekly religious education classes. (Currently Tuesday evenings 4:30 – 7:30 p.m.) 3. Working closely with Evangelization and Formation team, coordinate registration for all formation including religious education, Life Teen, EDGE, and Alpha. 4. Responsible for all data and paperwork for formation including data entry of sacraments and registration into PDS, Virtus compliance for all catechists, and sacramental verification for all students. 5. Coordinate, participate in, and send meeting notes for weekly Evangelization and Formation team meetings. 6. Manage inventories of supplies and materials. 7. Other tasks as assigned.
Requirements:
• Education Required: High School Diploma or equivalent. Preferred: BS or BA relevant to position. • Previous work in the field of education, administration, or management; volunteer management a plus. • Superior organizational skills, ability to self-start tasks and complete projects in a timely manner. • Exceptional communication skills written and orally. • Demonstrated ability to handle confidential and sensitive information. • Comfortable working in a fast-paced office environment within a team. • Proficient in Microsoft Word, PowerPoint and Excel, web content management, social media (e.g., Facebook, Twitter and Instagram); ability to create graphic communications is a plus. • Ability to analyze and revise operating practices to improve efficiency is a plus. • Practicing Catholic who fully adheres to and models the Church’s teachings in faith and morals (Cf., “Code of Ethics for Catechetical Leaders,” National Certification Standards for Lay Ecclesial Ministers. 2003. p. xxv.) • Registered with the Protecting God’s Children/Virtus program. • Must be available for evening/weekend work.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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