Posted 11/14/2018
Job Title:
Staff Accountant
Hours:
Part time
Parish:
Immaculate Conception
7211 W. Talcott Ave
Chicago, IL
Description:
Quick Books and Smart Tuition responsibilities: 1. Develops and maintains effective procedures for managing and monitoring the Smart Tuition (ST) system as the subsidiary accounts receivable ledger of the parish's Quick Books (QB) accounting system. A) Sets up and updates data needed for ST's effective functioning: prices, financial aid, discounts, due dates, etc. B) Updates ST for billing and collection of revenues other than tuition and fees: before/after school care, field trips, etc. C) Maps ST data to appropriate QB account numbers. 2. Ensures the ST and QB systems are always in agreement: A) Makes monthly closing entries. B) Monthly reconciliations between ST and QB: accounts receivable balances; electronic and non-electronic remittances; earned and unearned revenue; cash draws. 3. Prepares reports: Monthly aging reports; quarterly forecasts of tuition revenue based on enrollment changes; recurring or one-time reports for school and parish management, Finance Council, School Board, auxiliary organizations, etc. Collection responsibilities: 1. Weekly monitors ST's collection efforts and their results to determine when parish intervention may be needed. 2. Approves or refers exception requests to management. 3. Communicates in writing with parents immediately after an exception is granted. 4. Monitors compliance with exceptions granted. 5. Works with the school principal to enforce the school's tuition collection policy.
Requirements:
1. Knowledge and work experience in accounting; undergraduate accounting degree preferred. 2. Five years of demonstrated knowledge and experience with QB and Microsoft Excel. 3. Knowledge of or ability to quickly learn, use and manage the ST accounts receivable system. 4. Demonstrated communication skills, a service mindset and tact in dealing with others. 5. Ability to maintain strict confidentiality and discretion in all areas of the work.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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