Posted 5/3/2021
Job Title:
Bookkeeper
Hours:
Part time
Parish:
Ss. Genevieve and Stanislaus B&M
4835 N Altgeld
Chicago, IL
Description:
Position Summary:
The Parish Bookkeeper supports and promotes the Pastor’s initiatives and decisions regarding the mission and operation of the Parish. Assist Pastor and/or Operations Director/Business Manager with stewardship of the financial resources of the Parish in accordance with Archdiocesan policies and guidelines.
Responsibilities:
• Handle all bookkeeping functions, including but not limited to:
- Reconcile bank accounts, process/post accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in a timely manner, process cash receipts, records/posts deposits.
- Posts wire transfers, ACH and credit card transactions.
- Gathers Procurement Card Expense reports and receipts submitted by each cardholder monthly.
- Post payroll journal entries.
- Prepare monthly financial reports (as requested).
- Oversee budget to actual and timely alerts on expense budget overruns.
- Assists with monthly, quarterly and annual journal entries.
- Ensure proper internal controls are in place and followed.
- Utilize Archdiocesan Best Practices.
• Assist with preparing materials for Finance council meetings.
• Submit payroll registers to Pastor and/or Operations Director/Business Manager for review and approval prior to payroll submission.
• Assist with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments.
• Ensure that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations.
• Track vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures.
• Assist with fund raising events, pledge drives, and Parish offertory collections.
• Maintain files in an organized and timely fashion. Purge files as indicated by Archives and Record’s guidelines.
• Perform other responsibilities as assigned.
Requirements:
Minimum of Associate’s Degree in Business or related discipline, e.g. Accounting, Finance, preferred.
• Minimum of 2 years experience in Parish or business, or the equivalent combination of relevant education and related work experience.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Basic knowledge of accounting practices and regulations, and federal, state and city laws.
• Strong demonstrated knowledge in QuickBooks and Microsoft Office.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Ability to work in a team environment and have a “Service Mindset” when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Able to travel to other Archdiocesan locations and work overtime as necessary, sometimes or frequently with little notice.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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