Posted 4/23/2021
Job Title:
Faith Formation Administrative Assistant
Hours:
Part time
Parish:
St. Mary of the Annunciation
22333 W. Erhart Rd.
Mundelein, IL
Description:
Position Summary:
The Faith Formation Administrative Assistant (FFAA) supports and assists the Director of Faith Formation (DFF) with the administrative tasks connected with running the parish’s Religious Education Program (REP) and Youth Ministry Program (YM). This position fosters relationships that help build up the parish community and extends radical hospitality in the name of Jesus Christ. In addition, the FFAA ensures that the regular administrative tasks of the REP & YM Offices are planned and executed with accuracy and completeness and in compliance with parish policies and procedures. All responsibilities are to be performed in a spirit of Christian service. This position reports to the Director of Faith Formation.
Duties and Responsibilities:
• With a missionary spirit, foster a climate of Christian service, teamwork and efficiency in the REP, YM and Parish Offices.
• Serve as a point of contact for REP and YM parents and parishioners, offering radical hospitality to all, whether in person, in email, or on the phone.
• Handle phone calls and take messages as appropriate. Keep DFF informed about parishioner situations. Create and maintain phone and email system messages as needed.
• Assist with registration process for REP by working with DFF to update forms, prepare communications, process returned registrations, and confirm registrations to parents as received.
• Maintain student registration information and record tuition/fee payments for REP.
• Maintain teen registration information and record fees, payments, and forms for YM.
• Record information into the parish database, ParishSoft.
• Maintain all sacrament information and create certificates when needed.
• Prepare REP class lists and provide to catechists as needed.
• Assist with preparation for all sacramental retreats and events as needed.
• Prepare and mail balance due statements as necessary.
• Other duties as assigned.
Expectations:
• Passionate disciple of Jesus Christ.
• Demonstrated ability for hospitality, administration and service.
• Excellent customer service orientation and teamwork skills.
• Excellent organizational and time management competencies while managing multiple priorities.
• Unquestioned honesty and integrity.
• Demonstrated ability to respect utmost confidentiality and consistently exercise discretion and good judgement.
• Understanding, respectfulness and support of the Catholic Church’s teaching, mission and values.
• Ability to work well with others.
• Strong attention to detail, accuracy and completeness.
• Adaptable to changing work environment and frequent interruptions.
Requirements:
REQUIREMENTS AND PREFERENCES:
Education Required: High School Graduate or Associate’s Degree
Experience Preferred: Administrative Assistant experience.
Experience Preferred: Church or non-profit administrative experience.
Skills Required:
- Excellent interpersonal skills.
- Strong computer skills, especially with Word, Publisher, Outlook, Excel and PowerPoint.
- Excellent verbal, written and multi-tasking skills.
- Excellent problem-solving skills with emphasis on detail and accuracy.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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