Posted 10/21/2019
Job Title:
Parish Secretary
Hours:
Part time
Parish:
Most Blessed Trinity
450 Keller Avenue
Waukegan, IL
Description:
Greet callers and guests, take messages and route calls and parish emails as appropriate. Respond to callers and guests by providing general information and assistance with regards to parish activities and procedures. Provide a high level of hospitality to visitors and meeting attendees. Perform office functions including, but not limited to, copying, scanning, faxing, filing and mail sorting. Record parishioner donations in ParishSOFT or similar software. Maintain parish files in an orderly and timely fashion. Follow Arch Records Retention guidelines. Record sacramental records and provide copies when requested following Archdiocesan guidelines. Receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies. Prepare correspondence and reporting using Microsoft Office and Google Docs programs. Prepare special mailings and other projects. Order and maintain inventory of office supplies. Assist with communications: Prepare weekly bulletin Social Media maintenance and content Website maintenance and content Assist in planning and executing parish events and meetings as appropriate. Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal and private matters. Other assignments and projects
Requirements:
High School graduate, GED or equivalent Associates degree preferred Minimum of 2 years’ experience in Parish or business office setting, or equivalent combination of relevant education and related work experience. Strong demonstrated knowledge of QuickBooks and Microsoft Office products. Excellent organizational and time management competencies. Strong verbal and written communications, organizational, multi-tasking and interpersonal skills. Ability to work in team environment and has a “Service Mindset” when working with others. Able to identify issues and propose recommendations/solutions. Can be entrusted with highly confidential information. Strong drive to achieve results. Bilingual – English and Spanish, speaking, reading and writing. Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
Return to Parish Job Opportunities