Posted 7/26/2019
Job Title:
Administrative Assistant
Hours:
Full time
Parish:
St Teresa of Avila
1037 W Armitage
Chicago, IL
Description:
Responsibilities:
- Answers the phone and door at parish rectory, responding to parishioners needs in a kind and thoughtful manner
- Opens and distributes all mail
- Manages the parish calendar and assigns space for the church and all gathering spaces for the parish related events
- Manages Pastors schedule and any presiders that will be celebrating mass
- Inventory and ordering of all Liturgical supplies
- Communicates all information with company that manages bulletin and website
- Manages Sacristy weekly including all supplies needed to celebrate mass on Saturday and Sunday
- Manages all needs for Baptism and Marriages
- Manages all inventory and ordering of office supplies for parish and employee's of the parish and manages all copiers for the parish
- Maintain files/record keeping in an organized and timely fashion
- Perform other responsibilities as assigned, may be asked to help support parish staff with special projects
- Utilizes Archdiocesan best practices
- Physical requirements include; walking, standing, climbing, stooping and kneeling.
Requirements:
- Minimum of Associate's Degree in Business or related discipline
- Minimum of two years experience in Parish or business or equivalent combination of relevant educated and related work experience
- Understanding, respect, and support of the Catholic Church teaching mission and values
- Excellent organizational and time management competencies
- Strong verbal and written communication, organizational, multi-task and interpersonal skills
- Ability to work in a team environment and has a service mindset when working with others
- Can be trusted with highly confidential information
Requirements:
The Parish Administrative Assistant supports and promotes the Pastor's initiative and decisions regarding the mission and the operation of the parish. This position is among the first to contacted at the parish and will need to understand the importance of positive communication and customer service not only with the Pastor and parish staff but with the parishioners of St Teresa of Avila.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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