Posted
8/28/2020
Job Title:
Office Manager
Hours:
Part time
Organization:
National Shrine of St. Frances Xavier Cabrini
2520 N Lakeview
Chicago, Illinois
60614
www.cabrininationalshrine.org
Description:
Job Summary:
The Office Manager is responsible for assisting the Director in the day to day operation of the Shrine and for the organization and co-ordination of office operations, procedures and resources to facilitate
organizational effectiveness and efficiency.
1. Assist in the planning and executing of all major functions and events at the Shrine
2. Organizes mass and private prayer reservations.
3. Development of flyers and sign-in sheets for special events.
4. Prepare operational reports and schedules for the Board of Directors meetings.
5. Answer phone and welcome visitors at the front desk in the absence of the Shrine's Receptionist or Volunteers.
6. Establish and monitor procedures for record keeping including SharePoint, creation of templates, mailing lists and Shrine vendor lists. Review bills and contracts for accurac y. Communicate with vendors to address billing issues when necessary. File bills and contracts in an orderly and timely fashion.
7. Arrangement of Group Tours and Retreats which includes the following:
a. Write facility agreement.
b. Group coordination with Shrine calendar.
c. Give tours.
d. Coordination of other docents.
e. Welcome groups personally and develop "Welcome" poster boards for Narthex.
f. Set-up audio equipment in lower level meeting room for group presentations. g. Coordinate parking for buses and garage parking.
g. Follow -up with phone calls and emails.
8 . Gift Shop Administrative:
a. Entering New Inventory
b. 2x a year Inventory Counts (June & December)
c. Ordering Gift Shop Items
d. Organizing Gift Shop Displays
e. Monthly Tax Reports
f. Annual Audit
g. Donation Forms
Requirements:
Qualifications:
• Maintain a professional image in dress and demeanor.
• Proficiency in Microsoft Office programs {Word, Excel, Power Point) and QuickBooks
• Good interpersonal skills: flexible, open, enthusiastic team player, with an ability to multi-task.
• Excellent verbal and written communication skills.
• Ability to achieve measurable goals and deadlines.
• Ability to organize and prioritize work.
• Must have high energy and excellent decision-making skills.
• Bachelor's degree desirable.
• Physical demands include ability to stand, kneel, climb a step ladder and lift 25 pounds.
• Has the capacity to conceptualize their work as ministry, an understanding of the Shrine's mission and a basic knowledge about the life of Saint Frances Xavier Cabrini, the Shrine and the Congregation of the Missionary Sisters of the Sacred Heart of Jesus.
Return to Other Job Opportunities