Posted 7/28/2025
Job Title:
Parish Office Administrator
Hours:
Part time
Parish:
Nativity of Our Lord and St Gabriel Parish
653 West 37th Street
Chicago, IL
Description:
Nativity of Our Lord and St Gabriel Parish is a church that creates space for encountering Jesus, forming disciples, and deepening faith. We seek a dependable and mission-aligned Parish Office Administrator to provide high-level administrative and communications support at the heart of parish life.
This role facilitates parish-wide communication, ensures the smooth coordination of internal and external calendars, and supports the pastor through calendar management and basic administrative needs. The ideal candidate is organized, communicative, tech-savvy, and thrives in a dynamic, faith-filled environment.
Communication Coordination
• Manage primary parish communication channels such as the weekly e-newsletter, bulletin, website updates, and occasional social media.
• Edit and distribute internal staff or ministry updates to ensure consistency and clarity.
• Collect or take photos at parish events for communication channels.
• Administrative Operations
o Maintain and update parishioner records in the parish database (e.g., ParishSOFT, Realm, or similar).
o Assist with onboarding new parishioners by ensuring they are welcomed and added to relevant communication systems.
o Support front-office operations during scheduled hours, ensuring a hospitable and well-functioning environment.
o Assist the pastor and parish staff with general administrative tasks, including correspondence, forms, and filing.
Support for Ministry Coordination
• Calendar & Scheduling Management
o Maintain the master parish calendar, including internal ministry events and public-facing communications.
o Coordinate room usage and scheduling requests.
o Support the pastor by managing his calendar and scheduling appointments and meetings.
• Provide logistical support to staff or ministry leads, including coordination of communications or shared resources.
• Help ensure ministries are aligned with the parish calendar and communication priorities.
Requirements:
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with office tools such as: Microsoft Office Suite (Word, Excel, Outlook).
• Email and calendar systems (e.g., Google Workspace or Microsoft Outlook).
• Basic understanding of parish database systems (training provided if needed).
• Familiarity with email tools (e.g., Constant Contact, Flocknote) and website content editing (e.g., WordPress, Squarespace) preferred.
• Warm, professional demeanor with strong interpersonal skills.
• Discretion and reliability in managing confidential information.
• A self-starter who can take initiative while working both independently and collaboratively.
• Understanding of and appreciation for the mission of the Catholic Church and parish ministry.
• Education: Bachelor’s preferred, or equivalent professional experience (2-3 years)
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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