Posted 4/2/2025
Job Title:
Part Time Bookkeeper
Hours:
Part time
Parish:
Our Lady of Mercy Parish
4432 N. Troy St.
Chicago, IL
Description:
Position Summary
The Parish Bookkeeper supports and promotes the Pastor’s initiatives and decisions regarding the mission and operation of the Parish. Assist Pastor and/or Operations Director/Business Manager with stewardship of the financial resources of the Parish in accordance with Archdiocesan policies and guidelines. Maintain our financial records, including purchases, sales, receipts and payments.
Bookkeeper’s responsibilities are to accurately record all day-to-day financial transactions. Participates in parish collection management. Publicly supports and promotes the mission of the parish. Acts in accordance with Archdiocesan policies, procedures and guidelines.
Responsibilities
• Handles all bookkeeping functions including but not limited to:
o Reconciles bank accounts.
o Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner.
o Processes cash receipts, records/posts deposits.
o Posts wire transfers, ACH and credit card transactions.
o Gathers Procurement Card Expense reports and receipts submitted by each cardholder monthly.
o Posts payroll journal entries.
o Prepares monthly financial reports (as requested).
o Oversees budget to actual and timely alerts on expense budget overruns o Assists with monthly, quarterly and annual journal entries.
o Ensures proper internal controls are in place and followed.
o Utilizes Archdiocesan best practices.
• Assists with preparing materials for Finance Council meetings.
• Submits payroll registers to Pastor and/or Operations Director/Business Manager for review and approval prior to payroll submission.
• Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments.
• Ensures that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations.
• Assists with fund raising events, pledge drives, and Parish offertory collections.
• Maintains files in an organized and timely fashion. Purges files as indicated by Archives and Record’s guidelines.
• Maintain accuracy of QuickBooks, Clover and Pushpay.
• Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal and private matters.
• Administer electronic giving system. Ensure monthly donations are reported and posted to Pushpay.
• Run monthly and year end parishioner donation reports as required for publication and other needs.
• Assist Coordinator of Religious Education or Director of Religious Education with program registration and recordkeeping. Aid in the collection of delinquent accounts.
• Monitor delinquent tuition accounts and communicate problem accounts to DRE and Operations Director for resolution. Assist process as instructed.
• With Operations Director, ensure proper Archdiocesan cash collection procedures are followed including but not limited to: scheduling volunteer count teams, maintain log sheet for count bags, and, with a volunteer, pick-up of collection bags and votive and shrine money.
• Other duties and projects as assigned. This position has an annualized salary range of $18,720-$21,840. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.
Requirements:
Requirements
• Minimum of Associate degree in Business or related discipline, e.g. Accounting, Finance, preferred.
• Minimum of 2 years of experience in Parish or business, or the equivalent combination of relevant education and related work experience.
• Basic knowledge of accounting practices and regulations, and federal, state and city laws.
• Solid understanding of basic bookkeeping and accounting payable/receivable principles.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Data entry skills.
• Strong demonstrated knowledge in QuickBooks and Microsoft Office.
• Hands-on experience with spreadsheets and proprietary software.
• Customer service orientation and negotiation skills.
• High degree of accuracy and attention to detail.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Ability to work in team environment and has a “Service Mindset” when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Able to travel to other Archdiocesan locations.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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