Posted 2/29/2024
Job Title:
Bookkeeper
Hours:
Part time
Parish:
St. Elizabeth of the Trinity
6020 W Ardmore Ave.
Chicago, 60611
Description:
Responsibilities
• Handles all bookkeeping functions including but not limited to:
o Reconcile bank accounts
o Processes/posts accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in a timely manner
o Processes cash receipts, records/posts deposits
o Posts wire transfers, ACH and credit card transactions
o Gather Procurement Card Expense reports and receipts submitted by each cardholder monthly
o Posts payroll journal entries
o Prepares monthly financial reports (as requested)
o Assists the Operations Director oversee the budget to actual and timely alerts on expense budget overruns
o Assists with monthly, quarterly and annual journal entries
o Ensures proper internal controls are in place and followed
o Utilizes Archdiocesan best practices
• Assists Operations Director with preparing material for Finance Council meetings.
• Serves as payroll administrator for both parish and school staff.
• Submits payroll registers to Operations Director and/or Pastor for review and approval prior to payroll submission.
• Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments.
• Ensure all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations.
• Assists Operations Director in tracking vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures.
• Assists with fundraising events, pledge drives and Parish offertory collections
• Maintains files in an organized and timely fashion. Purges files as indicated by Archives and Records’ guidelines.
• Perform other responsibilities as assigned.
Position Summary
The Parish Bookkeeper supports and promotes the Pastor’s initiatives and decisions regarding the mission and operation of the Parish. Assist the Operations Director with stewardship of the financial resources of the Parish in accordance with Archdiocesan policies and guidelines. This is an approximately 16 hour a week position with a minimum of 1 day a week in person at the parish office.
Requirements:
Requirements
• Minimum of Associate’s degree in Business or related discipline, e.g., Accounting, Finance, preferred.
• Prior experience with the UKG PAYROLL SYSTEM and with the Archdiocese of Chicago, preferred.
• Minimum of 2 years experience in Parish or business, or equivalent combination of relevant education and related work experience.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Basic knowledge of accounting practices and regulations and federal, state and city laws.
• Strong demonstrated knowledge of QuickBooks and Microsoft Office products.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Ability to work in team environment and has a “Service Mindset” when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
Return to Parish Job Opportunities