Posted
7/2/2024
Job Title:
Executive Assistant
Hours:
Full time
Organization:
Bellarmine Jesuit Retreat House
420 W County Line Rd
Barrington, IL
60010
jesuitretreat.org
Description:
We are seeking an organized, detail-oriented, self-starter to serve as an Executive Assistant. This person will have a passion for helping people, a welcoming spirit, and proven success working in a professional environment.
The successful candidate will:
Communicate across generations and demographics, by phone, in writing, and in person
Show an ability to exercise good judgment, discretion, and confidentiality
Schedule, calendar, and attend meetings
Manage and organize multiple deadline driven projects simultaneously
Answer phones and greet guests
Update and create database records and generate reports from our database
Plan staff outings, parties and meetings
Run occasional errands
Manage Resource Center of books and prayer resources by ordering, and displaying materials.
Purchase supplies and maintain office equipment
Assist the Executive Director, and Associate Director with other duties
Work in person, estimated 40 hours per week, with a few evenings and occasional weekends required for meetings and special events.
Requirements:
Qualifications:
At least 5 years of relevant experience
Speak both Spanish and English fluently
Must have a kind, welcoming, can-do, service-oriented demeanor
Must be detail oriented and a strong communicator – verbally and in writing
Proficient computer skills and knowledge of Microsoft products, including Word, Excel, and PowerPoint. Comfortable using the Google Suite of products (Google Docs, Google Sheets, and G-mail)
Must be comfortable inputting data into a database and exporting data for reports.
Must be able to work in-person Mondays to Fridays
Must be comfortable lifting up to 50 pounds of office supplies (books, paper, etc.)
Must have a valid driver’s license
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