Posted
6/2/2021
Job Title:
School Bookkeeper/Data Manager
Hours:
Full time
Organization:
St. Robert Bellarmine School
6036 W. Eastwood
Chicago, Il
60630
Description:
General Responsibilities
Essential Functions
Handles all bookkeeping functions including but not limited to:
Reconciliation of bank accounts
Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner
Processes cash receipts, records/posts deposits and all other bank transactions
Gathers Procurement Card details and receipts from each cardholder monthly
Process payroll and post payroll journal entries
Prepares monthly financial reports (as requested)
Oversees budget to actual and alerts Principal of actual to budget expense overruns
Prepare adjusting journal entries as needed
Ensures proper internal controls are in place and followed
Utilizes Archdiocesan best practices
Complete administration of FACTs system including-but not limited to- billing setup, system updates, report generation, individual account updates, family contracts, etc.
Assist new families in application process and respond to questions about Financial Aid
Manage student scholarships
Respond to various questions from members of the school community in an accurate and timely manner
Additional Duties- Data Management
Maintain accurate enrollment reports
Manage Powerschool
Add new students, make changes, print trimester report, manage schedules
ISBE and OCS reporting
Assist new families with the entire registration process (PowerSchool, FACTS, uniforms, etc.)
Assist with end of year ordering for textbooks and general supplies
Track all required drills (Fire and other Emergency)
Maintains files in an organized and timely fashion
Perform other responsibilities as assigned by the Principal
Requirements:
Skills and Experience required
Minimum of Associate’s degree in Business or related discipline, e.g. Accounting, Finance, preferred.
Proficiency with Microsoft Office, G Suite, and Quickbooks
Familiarity with PowerSchool and FACTS reporting system
Payroll Processing
Basic knowledge of accounting practices and regulations, and federal, state and city laws
Friendly attitude towards all families and visitors to the school
Can be entrusted with highly confidential information
Excellent organizational and time management competencies
Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values
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