Posted 9/9/2022
Job Title:
Parish Office Associate
Hours:
Part time
Parish:
St. Josaphat
2311 N Southport Avenue
Chicago, Illinois 60614
Description:
Seeking a Parish Office Associate for St. Josaphat Parish, a Catholic community of 1500 families in Lincoln Park. First line of support to our parishioners, and primary support of the parish clergy and staff.
Responsibilities include reception, parishioner database management and constant contact administration.
Hours: Mon-Fri, 9a-1p (or 8a-12n), 20 Hours/Week Reports to: Office & Facilities Manager.
Key Tasks & Responsibilities:
- Answers the phone, door, and email, directing callers and welcoming visitors.
- Greet guests in a professional, friendly, hospitable manner.
- Supports priests, office staff, parish and event committees, and parishioners as necessary.
- Maintains parish calendars, meeting space reservations, parishioner database, online directories.
- Processes registrations for new parishioners, sacraments and events.
- Schedules liturgical ministers and maintains church spaces.
- Create and print programs and certificates.
Attributes
- Manages tasks, priorities, and time effectively.
- Ability to be productive in an interrupt-driven environment.
- Treats colleagues, parishioners, neighbors and outreach guests with respect.
- Embodies a positive, can-do attitude.
- Takes ownership of responsibilities.
- Pays particular attention to details, focused on quality of work product.
- Respects privacy and confidentiality.
- Elevates potential issues and offers solutions to problems.
- Mature, able to make good judgment calls in the context of the parish environment.
- Presents a professional appearance.
Requirements:
- Must be comfortable working in an office with a dog.
- Familiarity with Catholic rituals and teachings.
- Excellent written communication, including spelling and grammar.
- Competency with Microsoft Office Suite and Google Suite (docs, forms, sheets, drive, merge templates, calendar).
- Technical competency with Macs and other office machines (such as copiers, etc.)
- Competency with scheduling and managing meetings in Zoom.
- Familiar with Constant Contact a plus!
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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