Posted 8/3/2017
Job Title:
Operations Director - Part Time
Hours:
Part time
Parish:
Queen of Martyrs
10233 S. Central Park Ave.
Evergreen Park, IL
Description:
The Operations Director assists the Pastor with the stewardship of the physical, financial and personnel resources of the parish, in accordance with Archdiocesan policies and guidelines. This includes supervisory responsibility for operations staff (book keepers, office staff, maintenance staff etc.). The ideal candidate is a person who can demonstrate understanding, respect and support for Catholic Church teaching, mission and values. He or she values the organization and responsible management of resources, and helps the Church fulfill its mission and purpose.
Specific responsibilities may include:
FINANCIAL MANAGEMENT: Creates and prepares the parish (church & school) budget, annual report, and interim reports with responsibility for managing and maintaining QuickBooks in accordance with Archdiocesan standards. Generates parish (church & school) monthly reports: P&L, balance sheet, A/R (tuition collection), A/P, general ledger, etc. Develops monthly variance reports and reforecasts. Review all reports with the Pastor and Principal, working as a team to develop and implement action plans to improve financial performance. Handles bank relations to include management of accounts and problem solving. Oversees bookkeeping functions including, but not limited to, payables and receivables and all other parish (church and school) revenue and expenses. Directs purchasing procedures and contract negotiation.
Is the staff liaison to Parish Finance Council; supports School Board as needed.
Facilitates fund raising events, pledge drives, parish offertory collections and stewardship. Manages capital campaign pledges and collections. Oversees and ensures that all federal, state and local taxes are paid in accordance with federal, state and local regulations.
SCHOOL SUPPORT: Supports principal in developing and managing the school economic model to assess the financial impact of various improvement opportunities (e.g. enrollment vs. tuition price vs. discounts vs. cost).
Supports principal in developing assumptions for the annual budget.
Reforecasts school finances each fall after enrollment season. Supports and assists the Principal and Pastor in all school financial management matters.
Tuition setting and collection process.
Financial aid process. Expense tracking and management. Is a member of the school financial aid committee. Other management and marketing support as required. PLANT MANAGEMENT: Manages major repairs, renovations and capital projects in accordance with Archdiocesan policies. Acts as liaison to Archdiocesan administrative agencies.
Manages custodial maintenance functions.
Acts as a resource for the building committee. Is responsible overseeing parish security, leasing, rental, use of parish facilities, and acts as a liaison to local government agencies. PERSONNEL MANAGEMENT: Implements personnel policies: develops hiring and termination procedures, job descriptions, personnel evaluations, Open Enrollment and EEO Reports for administrative and support staff.
Manages payment of salaries and benefits.
Directs the management of the parish office and parish staff in accordance with the Pastors direction. Evaluates support staff through yearly performance reviews. Oversees implementation of the guidelines and policies of volunteers.
COMMUNICATION/INFORMATION: Oversees the maintenance of the parish census and database. Oversees information technology (computer, telephone, etc.).
Oversees the management of parish operational and financial records.
PROJECT/TEAM MANAGEMENT: Manages parish action plans; tracks progress and identifies follow-up actions. Helps problem-solve roadblocks preventing completion of action plan priorities.
Brings ideas, plans, and best practices to the parish from Vicariate and Archdiocesan meetings.
Requirements:
Bachelor's degree in Business Administration, Finance, Accounting or related field, Master's preferred.
Five years business or not-for-profit management experience. Church management experience preferred. Knowledgeable of the principles of accounting. Demonstrated use of QuickBooks.
Knowledgeable of safety and security issues. Knowledgeable in personnel management, including policies, procedures, selection, benefits, federal and state laws, employee motivation, team building, etc. Strong computer skills using the Microsoft Office Suite (MS Word, Excel, and database.)
Strong interpersonal skills. Good team member with a "service mindset" when working with others. Strong leadership skills with the ability to lead staff and volunteers. Able to identify issues, work with others to develop action plans and reach resolution. Strong organizational and multi-tasking skills.
Strong drive to achieve results.
Must demonstrate understanding, respect and support for Catholic Church teaching, mission and values. Helps the school(s) fulfill its mission and purpose.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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