Posted 7/29/2017
Job Title:
Secretary
Hours:
Full time
Parish:
St. Aloysius Parish
2300 W Le Moyne St
Chicago, IL
Description:
Basic Functions:
Publicly support and promote the Pastor’s initiatives and decisions regarding the mission and operation of the Parish. Answer phones and schedules appointments. Prepare various document and correspondence for the Pastor’s signature. Maintain correspondence and document files for the Pastor. Provide secretarial and general office support for the Parish Staff. Serve as receptionist and first-line contact for those entering the Rectory office.
Duties and Responsibilities:
prepare and manage correspondence, reports and documents; organize and coordinate meetings, conferences, travel arrangements; take, type and distribute minutes of meetings; implement and maintain office systems; maintain schedules and calendars; arrange and confirm appointments; organize internal and external events; handle incoming mail and other material; set up and maintain filing systems; set up work procedures; collate information; maintain databases; communicate verbally and in writing to answer inquiries and provide information; liaison with internal and external contacts; coordinate the flow of information both internally and externally; operate office equipment and manage office supplies.
Requirements:
Associates degree or higher Education required. Must have over five year’s Secretarial and/or Office Management experience. Ability to maintain confidentiality is essential. A solid working knowledge of computer software such as Microsoft Word (including Mail Merge), Outlook, Excel, Explorer, PowerPoint, Access, etc. Ability to maintain webpage (design, write copy, graphics). Must have strong written and verbal communication skills and be a self-starter with the ability to work independently and as a team player. Must be able to multi-task; be flexible and capable of handling a variety of on-going projects at the same time; and be willing to participate in continued job specific training on a regular basis. Must be Bilingual: able to write, read and speak in English and Spanish. Previous experience working in a Catholic Church ministry or parish preferred. Relevant training or qualification, knowledge and experience of relevant software applications - spreadsheets, word processing, and database management, knowledge of administrative and clerical procedures, knowledge of business principles, proficient in spelling, punctuation, grammar and other English and Spanish language skills, proven experience of producing correspondence and documents, proven experience in information and communication management. Secretarial and Office Management certifications preferred. Must be professional, organized, confidential and a team player. Must demonstrate understanding, respect and support for Catholic Church teaching, mission and values.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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