Archdiocese of Chicago

Human Resources
:: Employment and Service Opportunities

Opportunities at Archbishop Quigley Center / Cardinal Meyer Center / Other Pastoral Center Departments

Posted 11/29/2021

Job Title:

Pay Request Coordinator


Planning & Construction


Archbishop Quigley Center
835 N. Rush St.
Chicago, IL 60611-2030


Part time


  The Archdiocese of Chicago is the third largest diocese in the United States and serves more than 2.2 million Catholics in The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region’s largest nonprofit social service agency. The Archdiocese also has one of the country’s largest seminaries. The Archdiocese’s elementary and secondary schools comprise one of the largest U.S. private school systems.

In this role, reporting to the Director of Planning and Construction, the Pay Request Coordinator is responsible for overseeing payables to vendors, contractors, and project costs. In addition to payables, the Pay Request Coordinator will work with Construction Managers, internal customers and oversee RFI's and change orders.



  • Manage Project Cost Tracking, Change Orders and Payments etc.
  • Change Orders:
  •  Once uploaded by CM to Smartsheet, review content for accuracy then send to appropriate parties via DocuSign
  • Track/log status thru stages in Smartsheet
  • File executed documents in Smartsheet
  • Pay Requests:  

-Manage all Pay Requests for all construction activity with Parishes
-Enter and process vendor invoices; maintain vendor invoice history
-Coordinate with Director & Construction Manager Team processing of payments
-Communicate effectively with vendors and other employees to resolve payment processing issues
-Upload into Smartsheet, review for accuracy:

  1. All amounts are correct- Contract, Change Order, Previous Paid, Waiver, Trailing Waivers, Vendor information, current Certificate of Insurance to Compose "Blue sheet" and upload to DocuSign for CM/DIR signature

-Once signed, save in Smartsheet and email to AP Advantage & CM for check
-Once in PNC, code and approve
-Track/log thru stages in Smartsheet
-Research status of payments when requested

  • Maintaining Blanket Certificate of Insurance
  • Procurement of Certificate of Insurance
  • Updating W-9 for vendors
  • Perform any additional duties/activities assigned by Director

Job Type: Part-time, 20 hours per week, Temporary (6 months to 1 year), Possible temp to perm position

The Archdiocese of Chicago is in the midst of exciting changes as we renew our local Church. With a variety of opportunities to contribute your professional talents and experience, we invite you to consider any of our current openings at We offer competitive salary and benefit packages, as well as opportunities for professional and personal growth and development.


  • Bachelor’s Degree business preferred, accounting, finance, or other equivalent related work experience
  • 3 to 5 Years Experience in Construction Payout Administration  
  • Nice to have: Accounting or Finance background 
  • Proficient mathematical and analytical skills
  • Ability to manage and track multiple projects concurrently
  • Strong organizational, problem solving, multi-tasking. Ability to manage priorities and workflow.
  • Excellent record keeping and file management skills
  • Strong customer service focus and communication skills
  • Ability to communicate effectively, both orally and in writing
  • Ability to work independently with minimal supervision
  • Knowledge of basic accounting processes and procedures
  • Monitor emails, voice mails and other communication and respond accordingly
  • Proficient in Excel, Word and o?her related PC applications such as Smartsheet is a plus
  • Proficient Office 365 Suite

If you are interested in being considered for this opening, please visit the list of open positions on AppliTrack. Please complete a letter of interest, a profile, or submit your resume.

Thank you for your interest in the Archdiocese of Chicago.

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