Archdiocese of Chicago

Human Resources
:: Employment and Service Opportunities

Opportunities at Archbishop Quigley Center / Cardinal Meyer Center / Other Pastoral Center Departments

Posted 6/25/2018

Job Title:

Donor Relations/Data Entry Administrative Assistant


Stewardship and Development


Archbishop Quigley Center
835 N. Rush St.
Chicago, IL 60611-2030


Full time


Be part of our mission. The Archdiocese of Chicago (“the Archdiocese”), the third largest Catholic Archdiocese in the United States, serves more than 2.2 million Catholics in 344 parishes in Cook and Lake Counties. The Archdiocese's 217 elementary and secondary schools comprise the largest U.S. private school system, and have garnered more U.S. Department of Education Blue Ribbon Awards than any system of any type. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees.


The Donor Relations/Data Entry Representative is an integral member of the Stewardship and Development team, responsible for answering donor calls, responding to inquiries and providing excellent customer service. In addition, this position provides data entry and clerical assistance and support to the To Teach Who Christ Is campaign and Annual Appeal. Every action and donor interaction is a reflection of the archdiocese. For many individuals, this team member is the first connection to the archdiocese. Professionalism, good judgment and organization are essential qualities for this role.

Duties and Responsibilities

  • Provide excellent customer service-serve as primary contact for donor phone calls, by resolving and inquiries relating to accounts promptly and courteously.
  • Draft business correspondence and communicate professionally both verbally and in writing with donors and parishes. Assist with various projects, format and sendletters, create reports and proofread publications and documents asnecessary.
  • Document donor interactions, track actions taken and follow-up needed indatabase
  • Collaborate with other staff members to create and maintain a system-wide integrationof data.
  • Collect and prepare data for records and reports asneeded.
  • Report review, tracking and correcting of information for electronic giving site/database as it pertains to donor accounts
  • Create and distribute documents, including donation goal and over-goalreports.
  • Update and maintain a confidential database of individuals, corporations,foundations, vendors and mediacontacts.
  • Promptly enter credit card gifts, pledge reversals, pledge increases, billing cycle changes,start and end dates into thedatabase.
  • Manage and respond to emails from parishes and/or donors pertaining to theCampaign and the AnnualAppeal.
  • Create and distribute non-stock acknowledgement letters for both the campaign andthe AnnualAppeal.
  • Organize and file campaign documentsregularly.
  • Organize and mail all fulfillment materials to parishes asrequested.
  • Attend required meetings and participate asneeded.
  • Other Stewardship and Development projects asassigned
  • Maintain a thorough understanding of the mission, goals, and priorities ofthe Stewardship and Developmentoffice.



Job Specifications

Education Preferred:      Bachelor’s degree from an accredited institution of higher education.
Experience preferred:   
- Professional experience in a fundraising environment.
- Ability to communicate professionally via telephone and in writing.
Skills Required:              
- Fluency in Microsoft Office and database management.
- Strong planning and organizational skills.
- Excellent verbal and written communication skills
- Demonstrated customer service capabilities.
- Ability to handle multiple responsibilities at the same time.

Skills Preferred:             

Ability to read, write and speak fluently in Spanish or Polish.

Personal Traits:     
- Strong work ethic, enthusiasm and confidence.
- Affinity with the overall mission of the Archdiocese of Chicago.
- Must demonstrate understanding, respect, and support for Catholic Church teaching, mission and values.
- Hiring consideration may be given to candidates who are Catholic


The Archdiocese of Chicago offers an attractive salary and comprehensive benefit package including medical, dental, vision and 403(b) retirement plan.  In addition, we offer paid vacation, holiday, sick and personal time.

If you are interested in being considered for this opening, please visit the list of open positions on AppliTrack. Please complete a letter of interest, a profile, or submit your resume.

Thank you for your interest in the Archdiocese of Chicago.

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