Archdiocese of Chicago

Human Resources
:: Employment and Service Opportunities

Opportunities at Archbishop Quigley Center / Cardinal Meyer Center / Other Pastoral Center Departments

Posted 9/5/2018

Job Title:

Vicariate Finance Manager


Office of Catholic Schools


Archbishop Quigley Center
835 N. Rush St.
Chicago, IL 60611-2030


Full time


Be part of our mission. The Archdiocese of Chicago (“the Archdiocese”), the third largest Catholic Archdiocese in the United States, serves more than 2.2 million Catholics in 344 parishes in Cook and Lake Counties. The Archdiocese's 217 elementary and secondary schools comprise the largest U.S. private school system, and have garnered more U.S. Department of Education Blue Ribbon Awards than any system of any type. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees.

The Vicariate Finance Manager is responsible for implementing best practices and processes focused on Vicariate financial operations, including tuition setting, discounting and collection, cash flow, revenue and expense management, and financial forecasting.


Duties and responsibilities:

1.In collaboration with the Vicariate Team, including the Regional Director (RD), Marketing and Enrollment Manager (MEM) and the Director of (Parish) Vicariate Operations (DVO), creaetes strategies, performance goals, and implementation plans to produce or sustain excellent outcomes in school financial operations; also works with the DVO in a consulting/advisory role regarding the health of church financial operations.

2.Monitors progress and measures success of schools finance-related operational goals

3.Is a standard bearer for finance-related operational excellence in Archdiocesan Catholic schools; coordinating with the RD and the DVO, he/she clearly communicates AoC standards, recommendations and expectations to the Principal, Business Manager, Pastor, and other key Parish stakeholders and leaders, directly and indirectly through the RDs or DVO, as appropriate.

4.Provides transformational leadership and the strategic vision needed to ensure that weak and/or struggling schools in the area of finance-related operations adopt best practices and coordinated strategies to become financially self-sufficient.  The School Financial Manager continuously identifies and applies best practices and inventories and disseminates those best practices across other schools through other School Financial Managers (and RDs and DVOs).

5.Builds and manages effective relationships with multiple school stakeholder and AoC policy groups, and the AoC Finnace Department, School Principals, local Business Managers, Pastors, Parish Finance Councils and School Boards.

6.Provides mentoring support and management coaching to school Business Managers.

7.Proactively uses his/her experience and judement to diagnose root causes of finance-related operational issues and action items to address such issues, relying on any necessary OCS or AoC support/expert resources for assistance.

8.Is an exceptional manager of resources and multi-faceted projects that often require coordination across multiple departments, stakeholder groups, and timelines.

9.On a regular basis throughout the year, each year, the School Financial Manager monitors the implementation of tools and best practices and ensures accuracy and/or positive results regarding

  • Financial forcasting
  • Compliance with finance-related policies and procedures, including scholarship requirements and best AoC practices
  • AoC aid reduction and
  • Cash flow management
  • Staffing and expenses
  • Tuition management through the Tuition Tracker tool
  • Tuition collection
  • Tuition discouting and financial aid
  • Setting of published tuition rates and fees
  • Performance versus budget and budget forecasts

10.Identifies intervention strategies if there are issues with following policies/best practices, proper use of financial tools, the accuracy of financial reporting, or progress in meeting finance-related operational goals.

11.Continually monitors school enrollment and the concurrent expected tuition and fee revenue for current and forecasted fiscal years.

12.Assists school officials in creating reasonable and accurate budgets for current and future fiscal years.

13. Analyzes school financial statements to identify needs and better assess how to enhance financial viability.

14.Conducts frequent meetings with school officials as necessary in order to successfullly perform the above-mentioned job duties.

15.As requested, assists with school staffing decisions.

16.Performs other tasks assigned by the Director of Strategy and Operations or the Chief Operating Officer that are essential to the function of the position.



  • Bachelor’s Degree in Finance and/or Accounting
  • 5-10 years’ experience in Financial Operations Management, Accounting, Finance, Management or related field
  • Strong familiarity with Financial Software packages
  • Strong written and oral communication skills
  • Able to effectively multi-task
  • Able to travel on daily basis to school sites
  • Must demonstrate understanding and support for Catholic Church teaching, missions and values.  Hiring preference may be given to candidates who are Catholic.

The Archdiocese of Chicago offers an attractive salary and comprehensive benefit package including medical, dental, vision and 403(b) retirement plan.  In addition, we offer paid vacation, holiday, sick and personal time.



If you are interested in being considered for this opening, please visit the list of open positions on AppliTrack. Please complete a letter of interest, a profile, or submit your resume.

Thank you for your interest in the Archdiocese of Chicago.

Return to Pastoral Center Job Opportunities