Posted 2/7/2019
Job Title:
Parish Operations Director
Hours:
Full time
Parish:
St. Raymond Parish
301 S. I-Oka Avenue
Mount Prospect, Illinois
Description:
The Operations Director serves as a professional administrator and strategic leader for the Parish. He or she manages the human, financial, and physical resources of the parish, including leadership of operations staff. The Operations Director provides senior executive support to the Pastor and School Principal to drive positive financial performance of the Parish and School. The Operations Director reports to the Pastor. Responsibilities include management of finances, buildings, human resources, communications and capital projects in addition to school support. He or she is a person of faith committed to Gospel values, helping the Church fulfill its mission and purpose in accordance with Archdiocesan policies and guidelines. The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required. A. Financial Management: Assists in preparation and communication of the church and school budgets and annual financial reports. Liaison to and provides oversight of the Accounting firm. Ensures quality of information provided to the Accounting firm by office staff. Reviews information and reporting provided by the Accounting firm for accuracy and thoroughness, including profit and loss, balance sheet, accounts receivable, accounts payable, general ledger, monthly variance reports and reforecasts. Reviews and shares reports with the Pastor and Principal. Ensures proper controls are in place and followed. Serves as Parish representative to banks and manages accounts. Oversees purchasing, contract negotiations and vendor relationships. Acts as the staff liaison to the Parish Finance Council and the School Advisory Committee. Coordinates financial activities relative to capital campaign pledges and collection, fundraising events and Parish offertory collections following principles of good stewardship. Confirms that all federal, state and local taxes are paid in accordance with federal, state and local regulations. B. School Support: Develops and manages the school economic model to assess the financial impact of initiatives (e.g. enrollment vs. tuition price vs. discounts vs. cost). Supports the Principal in developing assumptions for the annual budget. Reforecasts school finances each fall after enrollment season. Supports the Principal and Pastor in all school financial management matters. Tuition setting and collection processes. Financial aid process. Expense tracking and management. Serves as a member of the School Financial Aid Committee. C. Buildings Management: Manages major repairs, renovations and capital projects. Provides oversight and quality control for parish capital projects. Manages custodial maintenance functions. Ensures maintenance staff is appropriately managed and scheduled. Ensures schedule of custodial maintenance work is followed. Provides oversight and quality control of custodial maintenance work. Responsible for Parish security, leasing, rental, and use of Parish facilities. Acts as liaison to local government and Archdiocesan administrative agencies. D. Human Resources Management: Develops and implements Parish job descriptions and policies and manages Open Enrollment. Manages payment of salaries and benefits. Develops hiring and termination procedures, job descriptions and personnel evaluations. Manages the Parish office staff and employee performance, including completion of performance management practices. Evaluates support staff through yearly performance reviews. Oversees implementation of the guidelines and policies of volunteers. E. Communication/Information: Directs/oversees preparation of publication of relevant information presented on the Sunday Bulletin, other communications and print and social media. Oversees the maintenance of the Parish census and database. Maintains Information Technology including but not limited to computers, internet, telephone, copiers, etc. and their contracts. Oversees the management of Parish operational and financial records. F. Project/Team Management: Manages Parish project plans; identifies needs and required action, tracks and communicates status to relevant stakeholders, identifies challenges to plan progress and completion and makes necessary corrections, and implements initiatives as applicable progress and identifies follow-up actions. Organizes and facilitates weekly staff meetings to ensure all necessary information such as project plan status, new assignments, and status of regular responsibilities is communicated to and by team members in a timely manner, and identify and address any challenges to progress and success. Brings ideas, plans, and best practices to the Parish from Vicariate and Archdiocesan meetings. G. General: Meets regularly with the Pastor to confirm direction and report implementation status. Attends meetings as necessary to the role at other locations including but not limited to deanery, vicariate and archdiocesan.
Requirements:
Please submit a cover letter and resume to our contact, Mrs. Joanna Halvorsen, contact person for this position. Required Knowledge, Skills and Abilities ● Undergraduate Degree in Business, Accounting, Finance, or related discipline, or equivalent professional experience. ● Three years experience in Accounting, Finance, or related business practices. ● Experience with a not-for-profit organization or in Church management is a plus. ● Demonstrates understanding, respect and support of the Catholic Church’s teaching, mission and values. ● Knowledge of safety and security practices. ● Experience in Human Resources practices, including people leadership, interviewing and selection, policy application, and employment practices laws. ● Demonstrated supervisory and management experience. ● Knowledgeable of parish policy and guidelines in relationship to Archdiocesan policy and guidelines. ● Strong proficiency in Microsoft Office, especially Excel. ● Familiarity with QuickBooks, FACTS, Give Central, SCRIP and bills.com is a plus. ● Strong verbal and written communications, interpersonal, multi-tasking, and organizational skills. ● Ability to work in team environment and has a “Service Mindset” when working with others. ● Able to identify opportunities for improvement, evaluate issues and situations, and propose and implement recommendations/solutions. ● Can be entrusted with highly confidential information. ● Strong drive to achieve results.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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