Opportunities at Parishes in the Archdiocese of Chicago

Posted 7/5/2018

Job Title:

Director of Operations

Hours:

Full time

Parish:

St. Clement Parish
642 W Deming Place
Chicago, IL

Description:

FINANCIAL MANAGEMENT: • Develops and prepares parish budgets, annual reports and interim reports • Oversees review of monthly financial reports for church and reviews the school, P & L, balance sheet, A/R, tuition collection, A/P, general ledger, etc. • Develops monthly variance reports and reforecasts •Reviews all reports with the Pastor •Manages all banking relationships •Directs purchasing procedures and contract negotiates • Is staff liaison to Parish Finance Council, preparing monthly agenda with Finance Chair, and keeping the official minutes • Parish Stewardship & Development, including fundraising events, pledge drives, parish offertory collections, capital campaigns and stewardship endeavors •Ensures all federal, state, and local taxes are paid in accordance with applicable regulations •Liaison to the School Finance committee *PLANT MANAGEMENT: • Meeting twice monthly with the Pastor, the DO and the PM make the pastor aware of the fiscal and physical concerns of the parish •Helps PM negotiate maintenance and repair contracts •Helps PM develop a log-term maintenance schedule •Meets and coordinates with Building and Grounds Committee bi-monthly. *PERSONNEL ADMINISTRATION: •Advises the pastor and oversees the implementation of archdiocesan and parish personnel policies, hiring and termination procedures, position descriptions, employee files, benefits enrollment and administration for all staff • Prepares with the pastor the annual performance assessments • Supervises and evaluates administrative staff and directs the parish office • Manages payroll and benefits including collection and filing of time sheets for both exempt and non-exempt staff • Oversees guidelines and policies for volunteers; oversees implementation of criminal background checks and required education for the protection of children and youth as directed by the Office of Protection of Children and Youth of the Archdiocese *STEWARDSHIP & DEVELOPMENT: •Plan, coordinate parishioner volunteer/staff participation, and oversee the messaging and implementation of the following: Sunday Giving Commitment, Community of Shepherds, Annual Catholic Appeal, Capital Campaigns, Other financial appeals and fundraising events, as they arise • Collaborate closely with the Staff Event Planner on the overall execution of Anchor Ball, the annual parish-wide fundraiser. Primary responsibility for the fundraising aspects of the event. • Analyze trends in Sunday collections and donor participation in specific appeals. •Supervise the Communications Specialist, to ensure that the preparation of all print materials (Sunday Bulletin, Annual Stewardship Report, monthly collection envelope mailing, other special mailings) and social media outreach are occurring on a timely, professional and cost-effective manner that keeps in line with the parish spirituality of stewardship. •Analyze trends in Sunday collections and donor participation in specific appeals. *COMMUNICATION/INFORMATION: •Oversees the maintenance of the parish databases. •Oversees and maintains technology of the parish including computers, telephones, etc. •Oversees the maintenance all personnel and financial records. •Attends vicariate and archdiocesan meetings relative to the role or as requested by the Pastor *GENERAL RESPONSIBILITIES: •The parish DO is a person of faith committed to Gospel values and the mission of the Catholic Church. •The parish DO shares with all staff members in the overall responsibility for communication, implementation and participation in the mission and vision of St. Clement Parish •The parish DO accepts any other appropriate duties as assigned by the Pastor for the well-being of St. Clement. The * denotes essential functions of this position, in conjunction with the Americans with Disabilities Act.

Requirements:

Education Required; Bachelor’s Degree Education Preferred: Graduate degree in a business or related field Experience Required: Professional business experience. Experience Preferred: Five-years or more of non-profit management experience. Church management experience is desirable. Skills Required: Knowledge of principles of accounting and financial management. Knowledge of personnel management, including policies, procedures, selection, federal and state laws, assessment, etc. Proficient in the use of Microsoft Office especially Word and Excel. Physical Activity Required: While performing in this position, the employee is required to stand, sit, walk, talk, hear, reach, finger, handle and perform repetitive motions of the hands/wrists, lift and move items up to 20 pounds. Personal Traits: Commitment to Gospel values and Catholic Church teaching. Strong interpersonal skills and collaborative skills, which lead to working on a team. Strong leadership skills including the ability to identify issues, work with others to develop action plans, and mange conflict as such issues arise. Strong organizational skills and desire to achieve positive results. Strong work ethic. The Director of Operations serves as a professional administrator and parish leader. The DO reports to the pastor, being accountable for parish finance, administration, plant management and stewardship. DO assists the pastor with overall financial performance of the parish. In addition, the DO assures that the pastoral and administrative staffs follow all personnel policies of the Archdiocese. The DO supervises the Director of Plant Management (PM), Data Base Manager & Financial Stewardship Assistant and the Receptionist, Wedding Coordinator, & Communications Specialist.

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