Posted 7/11/2017
Job Title:
Parish Secretary - Part Time
Hours:
Part time
Parish:
St Bruno Parish
4751 S Harding Ave
Chicago, 60632
Description:
Schedule
Tuesday to Thursday 8:00 am to 5:00 pm (1 hour unpaid lunch)
Friday 8:00 am to 12:00 pm
General Responsibilities
o Support the Church’s spiritual and pastoral mission
o Foster communication and work collaboratively with all parish and diocesan employees
o Greet visitors
o Answer and handle telephone calls in a professional and courteous manner
o Record clear and accurate phone messages
o Pickup, sort, handle and distribute mail, faxes and packages daily; perform bulk mailings as necessary
o Maintain record and control use of parish conference room (order of meetings)
o Maintain and prepare parish bulletin, parish website, composing and typing of correspondence
o Maintain the parish census and/or sacramental records
o Maintain and update parish schedule and calendar
o Help maintain record of financial contributions (envelopes) as requested
o Prepare funeral planning sheet whenever there is a call from a funeral home
o Prepare, print and make copies of weekly Mass intentions and announcements (after consultation with the Pastor)
o Refer all requests for baptisms, marriage, and quinceaneras to the Pastor
o Keep office and office closet in good order
o Oversee office equipment; including maintenance and repairs
o Inform business manager about absence of office supplies
o Type and copy materials as needed
o Schedule meeting and arrange appointments as needed for priests
o Maintain physical and information security at all times; respect confidentiality and privacy
o Printing envelopes to the PDS system
o Perform other duties as assigned by the Pastor
Requirements:
Requirements and Preferences
• understands and supports the mission and purpose of the Catholic Church
• proven communication skills, both verbal and written
• ability to sit for extended periods of time
• proficiency with basic computer software: Microsoft Word, Excel, Publisher, Adobe, PDS, etc.
• Preference for Spanish speaking
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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