Posted 7/12/2021
Job Title:
Parish Finance Manager
Hours:
Full time
Parish:
Saint Clement
642 W. Deming Place
Chicago, IL
Description:
The Parish Finance Manager fulfills the mission of the parish by supporting and promoting initiatives and decisions regarding the mission and operation of the Parish, including all church and school related financial actions. Assists the Pastor and School Principal with stewardship of the financial resources in accordance with Archdiocesan policies and guidelines, and church and school processes. This role, together with the Pastor and the School Principal, ensures that all financial needs of the parish and school are met and sustained. Responsible for successful execution of all finance functions including, but not limited to:
• All bookkeeping functions. Examples are: reconciliation of bank accounts; processing/posting accounts payable transactions and ensuring all invoices and reimbursements are paid accurately and in a timely manner. Processing cash receipts, recording/posting deposits, and all other bank transactions. Processing payroll and all journal entries. Ensures that all Parish federal, state, and local taxes are paid in accordance with federal, state and local regulations.
• Tracking, depositing, and reporting, including acknowledgment, of all financial gifts and collections made to the church or school.
• Coordinates with church and school development team the proper classifications of gifts and donations
• Work closely with Pastor regarding major gifts program (cultivation, solicitation, and stewardship) designed to increase capital gifts, planned gifts and endowment funds.
• Monitor donor projects.
• Preparing monthly and quarterly financial reports.
• Prepares budgets for school and Church and submits to Archdiocese (monthly budget)
• Coordinates input of all departments in the preparation of the budgets
• Prepares comparison to budgets for both school and Church on a monthly basis and suggest course corrections in case needed.
• Provides reports to Pastor for Finance Council meetings, or others as needed.
• Ongoing monitoring and reporting of budgets and alerting Pastor or School Principal of actual to budget expense overruns.
• Ensuring all proper financial and reporting internal controls are in place and followed. Uses Archdiocesan best practices and processes.
• Handles the complete administration of FACTs system including, but not limited to, billing setup, system updates, report generation, individual account updates, family contracts, etc.
• Assisting new families in application process, responding to questions about Financial Aid, and managing student scholarships.
• Effectively using all relevant data management tools to maintain and produce reports for the church and the school. This can include enrollment data or other tracking processes.
• Efficient maintenance of all financial church and school files.
• Maintain files in an organized and timely fashion. Purge files as indicated by Archives and Record’s guidelines.
• Handles payment of salaries, benefits, and other payroll functions, including benefit deductions and garnishments.
• Tracks vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures. Coordinates all parish holidays.
• Implements personnel policies related to open enrollment and EEO reports for administrative and support staff.
• Oversees the maintenance of records for all parish (church and school) employees regarding the protection of children and youth including compliance audit information on child safety training (VIRTUS), criminal background checks, etc. as required by Archdiocesan policy.
• May have management responsibility for one or more staff.
• All other responsibilities as assigned.
Requirements:
• A minimum of 5 years successfully performing similar functions in a related Accounting or Finance role.
• Strong knowledge of accounting practices and regulations, and federal, state and city laws.
• Proven experience in working with parish staff to coordinate financial and accounting matters.
• Proven experience managing staff in a finance related environment.
• Strong demonstrated knowledge of QuickBooks and Microsoft Office. Desire and ability to quickly learn to use other technology as tools change due to Archdiocesan direction, or as needed to improve efficiency and compliance.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational and interpersonal skills.
• Ability to work in a team environment with a “Service Mindset.”
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission, and values.
• Passionate about and committed to the Mission of the Archdiocese of Chicago and the global Catholic Church.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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