Posted 4/19/2021
Job Title:
Bookkeeper
Hours:
Part time
Parish:
Most Blessed Trinity
450 Keller Avenue
Waukegan, IL
Description:
Bookkeeper Reports To: Senior Accountant
FLSA Status: Non-Exempt
Date: April 2021
Position Summary:
The Parish Bookkeeper supports and promotes the Pastor’s initiatives and decisions regarding the mission and operation of the Parish. Assists Senior Accountant with stewardship of the financial resources of the Parish in accordance with Archdiocesan policies and guidelines.
Responsibilities:
Handles all bookkeeping functions including but not limited to: Processing/posting accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in a timely manner.
Processes cash receipts, records/posts deposits.
Posts wire transfers, ACH and credit card transactions.
Gather procurement card expense reports and receipts submitted by each cardholder monthly.
Posts payroll journal entries.
Prepares monthly financial reports (as requested).
Oversees budget to actual and timely alerts on expense budget overruns.
Ensure W9’s are in order and handles 1099’s.
Assists with monthly, quarterly and annual journal entries.
Ensures proper internal controls are in place and followed.
Utilizes Archdiocesan best practices.
Assists with preparing material for Finance Council meetings.
Submits payroll registers to Operations Director and/or Pastor for review and approval prior to payroll submission.
Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments.
Ensure all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations.
Tracks vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures.
Assists with fundraising events, pledge drives and Parish offertory collections.
Maintains files in an organized and timely fashion.
Purges files as indicated by Archives and Records’ guidelines.
Perform other responsibilities as assigned.
Requirements:
Requirements:
- Minimum of Associate’s degree in Business or related discipline, e.g., Accounting, Finance, preferred.
- Minimum of 2 years experience in Parish or business, or equivalent combination of relevant education and related work experience.
- Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
- Basic knowledge of accounting practices and regulations and federal, state and city laws.
- Strong demonstrated knowledge of QuickBooks and Microsoft Office products.
- Excellent organizational and time management competencies.
- Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
- Ability to work in team environment and has a “Service Mindset” when working with others.
- Able to identify issues and propose recommendations/solutions.
- Can be entrusted with highly confidential information.
- Strong drive to achieve results.
- Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes frequently with little notice.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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