Opportunities at Parishes in the Archdiocese of Chicago

Posted 8/20/2020

Job Title:

Business Manager

Hours:

Full time

Parish:

Saint Mary of the Lake Catholic Church
4220 N. Sheridan Rd
Chicago, IL

Description:

Saint Mary of the Lake Catholic Church, located in Chicago's Buena Park neighborhood, has an immediate opening for a Business Manager. This position is full-time, 40 hours per week, with benefits and requires education and experience commiserate with the position.

The Parish Business Manager is a steward of the physical, financial, and personnel resources of the parish. Will report to the Pastor and functionally to the Director of Vicariate Operations.

RESPONSIBILITIES - FINANCIAL MANAGEMENT:

• Prepares, evaluates, and communicates the Parish budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger.
• Develops monthly variance reports and forecasts.
• Reviews all reports with the Pastor and Principal (as applicable).
• Ensures proper internal controls are in place and followed.
• Serves as Parish representative to banks, manages accounts, and identifies and resolves discrepancies.
• Performs bookkeeping functions, including but not limited to, payables and receivables and all other Parish revenue and expenses.
• Oversees purchasing, contract negotiations and vendor relationships.
• Acts as the staff liaison to Parish Finance Council; supports School Board as applicable and necessary.
• Coordinates capital campaign pledges and collections, fund raising events, pledge drives, Parish offertory collections and stewardship.
• Utilizes Archdiocesan best practices.
• Confirms that all federal, state and local taxes are paid in accordance with federal, state and local regulations.

HUMAN RESOURCES MANAGEMENT:

• Implements Archdiocesan Human Resources policies; develops Parish specific job descriptions and manages Open Enrollment.
• Coordinates employee job performance evaluations with the Pastor.
• Manages payment of salaries and benefits.
• Oversees the management of the Parish office.

COMMUNICATION/INFORMATION:

Directs/oversees preparation of publication of relevant information presented in the Sunday Bulletin.

• Prepares Annual Report for Parishioners. Oversees the maintenance of the Parish census and database.
• Maintains Information Technology, including but not limited to, computers, Internet, telephone, copiers, etc.
• Oversees the management of Parish operational and financial records.

BUILDING MANAGEMENT:

• Manages major repairs, renovations and capital projects in accordance with Archdiocesan policies.
• Acts as liaison to Archdiocesan administrative agencies.
• Manages custodial maintenance functions.
• Acts as a resource for the Building Committee of the Parish Council
• Is responsible for Parish security, leasing, rental, use of Parish facilities, and acts as a liaison to local government agencies.

OTHER:

• Performs other responsibilities as assigned by the Pastor.

Requirements:

• Undergraduate Degree in Business, Accounting, Finance, or related discipline, or equivalent professional experience.
• Minimum 5 years in an Accounting or Finance role within a Parish or business entity.
• Ability to work in team environment and is Mission focused.
• Demonstrates understanding, respect and supports the Catholic Church teachings, mission and values.
• Thorough knowledge of Accounting principles.
• Experienced in Human Resources practices, including people leadership, interviewing and selection, policy application, and employment practice laws.
• Strong Proficiency in QuickBooks, Excel, PDS and Microsoft Office.
• Strong verbal and written communications, interpersonal, multitasking, and organizational skills.
• Honoring high levels of confidentiality.
• Ability to manage multiple tasks well.
• Availability to attend frequent evening meetings and/or work on weekends and work an unpredictable schedule if necessary.

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