Posted 8/7/2019
Job Title:
Parish Secretary
Hours:
Full time
Parish:
Most Blessed Trinity
450 Keller Avenue
Waukegan, IL 60085, IL
Description:
• Greet callers and guests, take messages and route calls and parish emails as appropriate. • Respond to callers and guests by providing general information and assistance with regards to parish activities and procedures. • Provide a high level of hospitality to visitors and meeting attendees. • Perform office functions including, but not limited to, copying, scanning, faxing, filing and mail sorting. • Record parishioner donations in ParishSOFT or similar software. • Maintain parish files in an orderly and timely fashion. o Follow Arch Records Retention guidelines. • Record sacramental records and provide copies when requested following Archdiocesan guidelines. • Receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies. • Prepare correspondence and reporting using Microsoft Office and Google Docs programs. • Prepare special mailings and other projects. • Order and maintain inventory of office supplies. • Assist with communications: o Prepare weekly bulletin o Social Media maintenance and content o Website maintenance and content • Assist in planning and executing parish events and meetings as appropriate. • Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal and private matters. • Other assignments and projects
Requirements:
• High School graduate, GED or equivalent • Associates degree preferred • Minimum of 2 years’ experience in Parish or business office setting, or equivalent combination of relevant education and related work experience. • Strong demonstrated knowledge of QuickBooks and Microsoft Office products. • Excellent organizational and time management competencies. • Strong verbal and written communications, organizational, multi-tasking and interpersonal skills. • Ability to work in team environment and has a “Service Mindset” when working with others. • Able to identify issues and propose recommendations/solutions. • Can be entrusted with highly confidential information. • Strong drive to achieve results. • Bilingual – English and Spanish, speaking, reading and writing. • Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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