Posted 8/7/2019
Job Title:
Senior Staff Accountant
Hours:
Full time
Parish:
Most Blessed Trinity
450 Keller Avenue
Waukegan, IL
Description:
Position Summary The Parish Senior Staff Accountant supports and promotes the Pastor’s initiatives and decisions regarding the mission and operation of the Parish. Assist Operations Director with stewardship of the financial and physical resources of the Parish in accordance with Archdiocesan policies, procedures and guidelines.
Responsibilities
• Analyze and report on financial status including income statement and balance sheet variances.
• Communicate financial results to Operations Director on a timely basis. • Prepare budgets and forecasts including analysis and narrative of variances.
• Handle monthly, quarterly and annual close process including but not limited to:
o Approve journal entries
o Reconcile Archdiocesan bills and Treasury statements
o Reconcile Other Receivables and Payables
o Reconcile Outside Funding Sources including scholarships and grants
o Reconcile health insurance and other employee expenses
o Review Illinois tax site for payments
• Provide assistance on HR and Payroll functions including but not limited to:
o On-boarding and off-boarding processes o Payroll submission after approval by Operations Director
o Virtus compliance process o Completing Office for the Protection of Children and Youth (OPCY) audit o I9 compliance process
• Assist with preparing material for Finance Council and School Board meetings as requested.
• Improve systems and procedures and initiative corrective action upon approval of change.
• Comply with Archdiocesan policies, procedures and guidelines.
• Assist with fundraising events, pledge drives and Parish offertory collections
• Maintain files in an organized and timely fashion. Purge files as indicated by Archives and Records’ guidelines.
• Perform purchasing functions such as preparing purchase orders, obtaining approvals, purchasing items.
• Provide back-up for tuition management.
• Perform other responsibilities as assigned.
Requirements:
Minimum of Associate degree in Business or related discipline, e.g., Accounting, Finance,
• 4-yr degree in Business or related discipline, e.g., Accounting, Finance, preferred.
• Minimum of 4 years’ experience in Parish or business, or equivalent combination of relevant education and related work experience.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Strong knowledge of accounting practices and regulations and federal, state and city laws.
• Strong demonstrated knowledge of QuickBooks and Microsoft Office products.
• Excellent organizational and time management competencies. • Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Ability to work in team environment and has a “Service Mindset” when working with others.
• Able to identify issues and propose recommendations/solutions. • Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes frequently with little notice. Physical and Mental Requirements Action Percent of time action is required 0 – 24% 25 –49% 50 – 100% Seeing / Comprehension X Hearing/Speaking X Walking/Standing X Climbing/Stooping/Kneeling X Hand/Finger Dexterity X The above chart indicates the approximate amount of time the employee will be required to use each of these abilities.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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