Archdiocese of Chicago

Human Resources
:: Employment and Service Opportunities

Opportunities at Archbishop Quigley Center / Cardinal Meyer Center / Other Pastoral Center Departments

Posted 5/3/2022

Job Title:

Payroll Administrator

Department:

Finance

Location:

Archbishop Quigley Center
835 N. Rush St.
Chicago, IL 60611-2030

Hours:

Part time

Description:

The Archdiocese of Chicago is the third largest diocese in the United States and serves more than 2.2 million Catholics in The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region’s largest nonprofit social service agency. The Archdiocese also has one of the country’s largest seminaries. The Archdiocese’s elementary and secondary schools comprise one of the largest U.S. private school systems.

The part-time Payroll Administrator will report to the Payroll Manager.  This position is responsible for the processing and maintaining of payroll data, including validating of employees’ time reporting, earnings, taxes, and deductions.  Individual must have knowledge in federal, state, and local regulations, and exhibit excellent communication skills and detail oriented.

Responsibilities:

  • Process new hires, change forms such as employee job title changes, salary, status, and terminations
  • Reconciliation of payroll to ensure accurate processing of payroll transactions, which include validating hours, earning, deductions, and taxes.
  • Certify timesheet accuracy and validation of benefiit accruals (i.e., vacation, sick, and personal days)
  • Input of special pay requistions, calculatre retroactive pay, process garnishments, and enter voluntary/involuntary deductions. 
  • Ensure timely processing of payroll
  • Calculate payroll accruals and post payroll transactions to the General Ledger
  • Accountable for distribution of credentials to users of the timekeeping system
  • Respond to payroll queries from employees and vendors
  • Develop ad-hoc reports for financial analysis
  • Assist with year-end reconciliation
  • Other duties as assigned

Requirements:

  • 3 to 5 years of experience in Payroll Administration
  • Knowledge in Payroll Compliance
  • Competent in Microsoft Excel, including knowledge with PivotTabels and VLOOKUP
  • Proficient in PrimePay, Attendance on Demand, Lawson software
  • Strong verbal and written communication skills
  • Excellent organizational skills and detail oriented
  • Fundamental Payroll Certification (FPC) designation

If you are interested in this opportunity, please submit an application with a cover letter and resume. For Application and General Inquiries please contact the Archdiocese of Chicago Recruitment Team at recruitment@archchicago.org 

The Archdiocese of Chicago is in the midst of exciting changes as we renew our local Church. With a variety of opportunities to contribute your professional talents and experience, we invite you to consider any of our current openings at archchicago.org/careers. We offer competitive salary and benefit packages, as well as opportunities for professional and personal growth and development.

 

If you are interested in being considered for this opening, please visit the list of open positions on AppliTrack. Please complete a letter of interest, a profile, or submit your resume.

Thank you for your interest in the Archdiocese of Chicago.

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