Archdiocese of Chicago

Human Resources
:: Employment and Service Opportunities

Opportunities at Archbishop Quigley Center / Cardinal Meyer Center / Other Pastoral Center Departments

Posted 9/13/2021

Job Title:

Director of Human Resources

Department:

University of St. Mary of The Lake

Location:

Other

Hours:

Full time

Description:

Summary

This position will be the primary contact for activities including recruiting, orientation, employee relations, workman’s compensation, leaves of absence, and individual project support to the Chief Operating Officer.  This position will also assist with the administration of various HR programs, performing clerical, administrative duties and maintaining employee records. Additionally, assist in promoting positive relationships between employees and management and must be able to maintain a high level of confidentiality.

This position requires a highly conscious person who can relate to individuals at all levels within the organization. This position must be sensitive to organizational needs, employee good will and the mission of the Catholic Church. Will be responsible for serving as a consultant to management and staff on human resource related issues, including Federal, state and local employment laws.

Core Leadership Functions

  • Support managers in forecasting and planning their human capital needs in line with the function/business strategy.
  • Consult in execution of major Senior Leadership initiatives and facilitate positive change management.
  • Confidentially manage and resolve employee relation issues in a union and non-union environment; including guidance to line management.
  • Identify issues and initiate resolutions in line with corporate policies and in support of business direction.
  • Provide expert HR consultation in conjunction with the Archdiocese Human Resources Department.
  • With the COO and Senior Leadership Team, lead the implementation of HR plans and strategies; continually monitor effectiveness, annual performance assessment, development planning and succession planning.
  • With the COO and Senior Leadership Team, lead change management efforts.
  • With Senior Leadership, ensure efficient team & operating processes (i.e., prioritization, resource allocation) reinforce USML culture / behaviors.

Essential Job Functions

 

  • Assist the COO to identify, prioritize, and build organizational capabilities, behaviors, structures, and processes.
  • The ability to understand USML goals and recommend new approaches, policies and procedures to effect continual improvements.
  • Provide day-to-day guidance, coaching and support to management and staff regarding employee relations issues, performance management, policies / procedures and interpretation of employment laws.
  • Assist the Rector/University President and COO with planning and implementation of HR strategic plans and objectives.
  • Talent Development and Management - uses existing and recommend new methodologies to identify, recruit, manage, develop and retain talent.
  • Oversee the new employee onboarding and orientation processes.
  • Conduct investigations and makes recommendations regarding issues of staff disputes or misconduct, when necessary.
  • Coordinate training initiatives as they relate to HR; conducts HR-related training to ensure completion of all required organization training.
  • Critical ability to lead projects at a collaborative level and influence / obtain buy-in; drive execution and achievement.
  • Review and revise, as appropriate, with the Archdiocese HR, all polices documents, files and processes.
  • Keep the Rector/University President and COO informed of key issues and the Emotional Quotient of University Faculty and Staff.

Ancillary Job Functions

  • Setup and maintain employees in time and payroll systems.
  • Review and edit biweekly timecards.
  • Process bi-weekly payroll with assistance from Business Office.
  • Ensure the maintenance of an up-to-date wage and salary structure at the facility.
  • Participate in local wage surveys
  • Ensure the maintenance of accurate position descriptions for all positions employed at the facility
  • Maintain in-depth knowledge of legal requirements related to day-to-day management of employees.
  • A strategic, yet hands-on approach to successfully monitor the "pulse" of the employees to ensure a high level of satisfaction and engagement.
  • Responsible for administering and monitoring termination paperwork, exit interview/employee survey process and leave administration.
  • Develop and implement measurement systems to determine the impact of HR programs.
  • Demonstrated passion for innovative HR solutions / process improvement, skills in Kaizen methodologies, or similar.
  • Success in creating and driving effective employee relations, retention and reward programs.
  • A solution focus and comfortable working with strong deliverable demands along with the ability to identify problems and drive solutions.
  • Create and maintain all necessary HR required reporting for USML.
  • Manage unemployment claims, appropriate accommodation, return to work and worker's compensation programs at a state/regional level.
  • Strong internal and external customer service focus.
  • The ability to manage multiple priorities simultaneously orientated on results.
  • Excellent organizational and interpersonal skills.
  • The ability to be comfortable with high volume workload and not be afraid to "roll up your sleeves."
  • Other duties as assigned.

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Requirements:

Education and Experience - An equivalent combination of education, training and experience will be considered.

  • Bachelor's degree in Human Resources, Organizational Development, or a related field.
  • Minimum 7 years of progressive HR experience, supporting multiple leaders and functional departments.
  • Experience in the non-profit industry, preferred.
  • Current, valid driver's license and good driving record, required.
  • Experience with rapid and complex changing work environment.
  • Experience working with unions strongly preferred.

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those associated with this position.

  • Knowledge of commonly used HR concepts and practices. Familiarity with COBRA, FMLA, FLSA, and other related state and federal employment laws and regulations.
  • Strong conflict resolution skills.
  • Analytical and problem-solving skills with innate attention to detail
  • Verbal and written communication skills, including presentation skills. Ability to express oneself clearly and effectively.
  • Interpersonal skills are essential with the ability to work independently, manage workflow and prioritize effectively to meet deadlines
  • Service oriented and committed to providing exceptional service to our staff and external customers
  • High level of professionalism and integrity with the capacity to maintain confidentiality
  • Diversity and inclusion background, preferred. Sensitivity to cultural diversity. Ability to get along with diverse persons and personalities.
  • Well-developed administrative skills. Proficient in MS Office Suite and HRIS database management.
  • Must be tactful, mature, and flexible. Good reasoning abilities and sound judgment.
  • Spanish fluency a plus

Work Environment - Environmental conditions commonly associated with the performance of the functions of this job.

  • Genuinely support and work with others in a Catholic environment.
  • Work under pressure and meet established goals and objectives.
  • The capacity to control emotions and maintain composer under stress, using tact and good judgment.
  • A commitment to the belief that all people have the right to dignity, respect, opportunity and full community inclusion.
  • Possess a philosophy that is consistent with the Mission, Vision and Values of the University organization.
  • Neat in appearance.

Physical Abilities that are commonly associated with the performance of the functions of this job.  The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Physically able to perform the duties as assigned including the ability to lift to 35 pounds occasionally and safely climb a step ladder up to four (4) feet.
  • Ability to stand, sit, or walk for long periods of time.
  • Ability to routinely ascend two to four sets of steps multiple times during the day.

If you are interested in being considered for this opening, please visit the list of open positions on AppliTrack. Please complete a letter of interest, a profile, or submit your resume.

Thank you for your interest in the Archdiocese of Chicago.

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