Archdiocese of Chicago

Human Resources
:: Employment and Service Opportunities

Opportunities at Archbishop Quigley Center / Cardinal Meyer Center / Other Pastoral Center Departments

Posted 8/26/2021

Job Title:

Administrative Assistant

Department:

Archives and Records

Location:

Other

Hours:

Full time

Description:

The Archdiocese of Chicago is the third largest diocese in the United States and serves more than 2.2 million Catholics in The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region’s largest nonprofit social service agency. The Archdiocese also has one of the country’s largest seminaries. The Archdiocese’s elementary and secondary schools comprise one of the largest U.S. private school systems.

Position Summary:

The Administrative Assistant of the Archives and Records Center serves as the primary point of contact with third parties engaging with the Archives – requesters of sacramental and school records, vendors, office staff at Old St. Patrick Parish.

 

Responsibilities:

*Provide front office support by answering phones, processing mail, and greeting visitors.

*Process and code all bills, credit card statements, and agency income.

*Liaise with all vendors and Old St. Patrick Parish staff.

*Monitor and maintain the office supply stock and equipment.

*Complete metadata cataloging projects to support overall access to electronic and analog records in the Records Center.

 

 

Requirements:

*Intermediate to advanced skills in Microsoft Office – Word, Excel, PowerPoint, Calendar.

*Ability to maintain a high level of confidentiality and professionalism.

*Clear written and oral communicator. 

*3 years as administrative assistant or equivalent.

*Must be able to occasionally lift boxes weighing up to 40 lbs.

*High School diploma or equivalent (Associates's Degree preferred)

 *Must be able to speak English and Spanish fluently.

The Archdiocese of Chicago is in the midst of exciting changes as we renew our local Church. With a variety of opportunities to contribute your professional talents and experience, we invite you to consider any of our current openings at archchicago.org/careers. We offer competitive salary and benefit packages, as well as opportunities for professional and personal growth and development.

If you are interested in being considered for this opening, please visit the list of open positions on AppliTrack. Please complete a letter of interest, a profile, or submit your resume.

Thank you for your interest in the Archdiocese of Chicago.

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