Archdiocese of Chicago

Human Resources
:: Employment and Service Opportunities

Opportunities at Archbishop Quigley Center / Cardinal Meyer Center / Other Pastoral Center Departments

Posted 1/16/2020

Job Title:

Construction Project Coordinator

Department:

Facilities and Construction

Location:

Archbishop Quigley Center
835 N. Rush St.
Chicago, IL 60611-2030

Hours:

Full time

Description:

The Archdiocese of Chicago is the third largest diocese in the United States and serves more than 2.2 million Catholics in The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region’s largest nonprofit social service agency. The Archdiocese also has one of the country’s largest seminaries. The Archdiocese’s elementary and secondary schools comprise one of the largest U.S. private school systems.
 

Responsibilities:

  • Once CPS is approved, Manage Project Cost Tracking, Inputting Project Information and Contacts, Payments etc.
  • Contracts
    • Review Contract draft, prepare for Director's review (Formatting, Exhibit Attachments etc.) Input into DocuSign once approved by Director.
    • Keep file of executed contracts in Smartsheet & S:drive & hard copy
  • Change Orders
    • Once uploaded by CM to Smartsheet, review content for accuracy then send to appropriate parties via DocuSign
    • Track/log status thru stages in Smartsheet       
    • File executed documents in Smartsheet
  • Pay Requests
    • Manage all Pay Requests for all construction activity with Parishes 
    •  Enter and process vendor invoices; maintain vendor invoice history
    • Coordinate with Director & Construction Manager Team processing of payments
    • Communicate effectively with vendors and other employees to resolve payment processing issues
  • Upload into Smartsheet, review for accuracy
    • All amounts are correct -- Contract, Change Order, Previous Paid, Waiver, Trailing Waivers, Vendor information, current Certificate of Insurance
  • Compose "Blue sheet" and upload to DocuSign for CM/DIR signature
  • Once signed, save in Smartsheet and email to AP Advantage & CM for check     
  • Once in PNC, code and approve
  • Track/log thru stages in Smartsheet
  • Research status of payments when requested
  • Maintaining Blanket Certificate of Insurance
  • Procurement of Certificate of Insurance
  • Updating W-9 for vendors
  • Perform any additional duties/activities assigned by Director

Requirements:

 

  • Bachelor's Degree
  • 3 to 5 Years Experience in Construction Payout Administration
  • Ability to manage and track multiple projects concurrently
  • Meticulous organizational skills and detail-oriented      
  • Excellent record keeping and file  management skills
  • Strong customer service focus and communication skills
  • Ability to communicate effectively, both orally and in writing 
  •  Ability to work independently with minimal supervision
  • Knowledge of basic accounting processes and procedures
  • Monitor emails, voice mails and other communication and respond accordingly  
  • Proficient in Excel
  • Proficient Office 365 Suite



The Archdiocese of Chicago is in the midst of exciting changes as we renew our local Church. With a variety of opportunities to contribute your professional talents and experience, we invite you to consider any of our current openings at archchicago.org/careers. We offer competitive salary and benefit packages, as well as opportunities for professional and personal growth and development.

If you are interested in being considered for this opening, please visit the list of open positions on AppliTrack. Please complete a letter of interest, a profile, or submit your resume.

Thank you for your interest in the Archdiocese of Chicago.

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