Archdiocese of Chicago

Human Resources
:: Employment and Service Opportunities

Opportunities at Archbishop Quigley Center / Cardinal Meyer Center / Other Pastoral Center Departments

Posted 12/17/2019

Job Title:

Accounting Service Center Accountant / Supervisor

Department:

Parish Operations

Location:

Cardinal Meyer Center
3525 S. Lake Park Ave.
Chicago, IL 60653-1402

Hours:

Full time

Description:

The Archdiocese of Chicago is the third largest diocese in the United States and serves more than 2.2 million Catholics in The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region’s largest nonprofit social service agency. The Archdiocese also has one of the country’s largest seminaries. The Archdiocese’s elementary and secondary schools comprise one of the largest U.S. private school systems.

Position Summary:
 
The Accounting Service Center Accountant / Supervisor supports and promotes the accounting and payroll processing services to parishes and schools within the Accounting Service Center (ASC) in accordance with Archdiocesan policies and guidelines under the direction of the ASC Manager.  The ASC Accountant will supervise and support the ASC Analysts in their day-to-day responsibilities, not limited to but includes: input on assignments of parishes, time management, quality assurance, customer service support, performance review feedback, and will provide input for hiring and firing decisions only.  
 
Responsibilities:
 
Financial Management:

  • Support transition of parishes and schools within the ASC.  Help with set up, clean up, and assignment of Analysts to new locations.  Support the training of local staff and transition of location out of the ASC
  • Serve as the backup for the Analysts on you team to support time off and other issues that may occur so avoid in breaks in services with locations
  • May perform bookkeeping functions including but not limited to payables and receivables and all other Parish (church and school) revenue and expenses.
  • Review and supervise staff as assigned.  Ensure proper training, customer service support, and development of your staff
  • Ensure monthly status /communications with locations is timely and documented using routine Open Items lists
  • Reconcile key operating cash accounts to ensure segregation of duties between your role and the Analyst role
  • Ensure all key accounts are reconciled timely and follow ASC routine procedures / checklist to ensure timely review of locations records for accuracy
  • Help support the Operation Director / Business Manager in their role to evaluate and communicates the Parish (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger
  • Develops monthly variance reports and forecasts. Reviews all reports with the Pastor and Principal (as applicable)
  • Provide guidance and recommendation about parish financial reporting processes and financials

 
Payroll Administration:

  • Assist, review, and approve work done by your Analyst for payroll services provided to your ASC locations bi-weekly
  • Ensure you locations payrolls are closed timely and accurately
  • Support local BAS Analyst with payroll related issues to help ensure issues are resolved timely.  Escalate issues to Home Office HR support team as appropriate
  • Support you locations need for payroll advances in a timely manor
  • Rotate monthly, with the other Supervisors to perform tracking and collecting functions that support bi-weekly payroll close cycle in the ASC

 
General:

  • Serve as a resource for QuickBooks questions and projects for the ASC
  • Participate in ASC meetings, including preparing for meetings and implementing initiatives at the parishes and schools assigned
  • Ensures proper internal controls are in place and followed
  • Ensures that all federal, state and local taxes are paid in accordance with federal, state and local regulations
  • Utilizes Archdiocesan Best Practices
  • Support non-ASC Parishes, as requested, and make recommendation for improvement or highlight concern as related to current policy and procedures
  • Perform other responsibilities as assigned by ASC Manager

 

Requirements:

  • Undergraduate Degree or equivalent professional experience.
  • Minimum two years in an Accounting or Finance role within a Parish or business entity.
  • Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
  • Demonstrated thorough knowledge of accounting principles.
  • Strong proficiency in QuickBooks and Microsoft Office, especially Excel.
  • Strong verbal and written communications, interpersonal, multi-tasking, and organizational skills.
  • Ability to work in team environment and has a “Service Mindset” when working with others.
  • Able to identify opportunities for improvement, evaluate issues and situations and propose and implement recommendations/solutions.
  • Can be entrusted with highly confidential information
  • Strong drive to achieve results.
  • Able to travel to other Archdiocesan locations.


The Archdiocese of Chicago is in the midst of exciting changes as we renew our local Church. With a variety of opportunities to contribute your professional talents and experience, we invite you to consider any of our current openings at archchicago.org/careers. We offer competitive salary and benefit packages, as well as opportunities for professional and personal growth and development.

If you are interested in being considered for this opening, please visit the list of open positions on AppliTrack. Please complete a letter of interest, a profile, or submit your resume.

Thank you for your interest in the Archdiocese of Chicago.

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