Archdiocese of Chicago

Human Resources
:: Employment and Service Opportunities

Opportunities at Archbishop Quigley Center / Cardinal Meyer Center / Other Pastoral Center Departments

Posted 11/19/2019

Job Title:

Administrative Assistant

Department:

Office for the Protection of Children and Youth

Location:

Other

Hours:

Full time

Description:

The Archdiocese of Chicago is the third largest diocese in the United States and serves more than 2.2 million Catholics in The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region’s largest nonprofit social service agency. The Archdiocese also has one of the country’s largest seminaries. The Archdiocese’s elementary and secondary schools comprise one of the largest U.S. private school systems.

Position Summary:                                                             
Assist in all functions of The Office for the Protection of Children and Youth (OPCY).  Duties include answering the door, answering phone calls/taking messages and directing them to the appropriate staff of OPCY.  Assist in administrative functions and handle multiple projects concurrently.
 
Responsibilities:    
 
•           Assist in reserving rooms as needed for OPCY.
•           Answer/transfer phone calls assist caller with any questions they might have.
•           Greet guests and notify parties upon their arrival.
•           Give outgoing mail to messenger, receive incoming mail and distribute to staff.
•           Keep track and order office supplies.
•           Respond to questions that come via email.
•           Place all incoming “no priors” CANTS forms from DCFS into TRIM.
•           Translating documents and phone calls from Spanish, English and Polish when needed.
•           Respond to email requests (Canonical Office) pertaining to priest(s) compliance with OPCY.
•           Assist Mayra Flores-Safe Environment Coordinator with Site Administrator Training.

Requirements:

•         5+ of experience in an administrative assistant role
•         Excellent verbal and written communication skills
•         Excellent Microsoft Office skills
•         Ability to meet deadlines
•         Strong organizational skills
•         Ability to read, write and speak fluently in Spanish or Polish preferred

The Archdiocese of Chicago is in the midst of exciting changes as we renew our local Church. With a variety of opportunities to contribute your professional talents and experience, we invite you to consider any of our current openings at archchicago.org/careers. We offer competitive salary and benefit packages, as well as opportunities for professional and personal growth and development.

If you are interested in being considered for this opening, please visit the list of open positions on AppliTrack. Please complete a letter of interest, a profile, or submit your resume.

Thank you for your interest in the Archdiocese of Chicago.

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