Archdiocese of Chicago

Human Resources
:: Employment and Service Opportunities

Opportunities at Archbishop Quigley Center / Cardinal Meyer Center / Other Pastoral Center Departments

Posted 2/2/2019

Job Title:

Administrative Coordinator

Department:

Office for Extern and International Priests (OEIP)

Location:

Archbishop Quigley Center
835 N. Rush St.
Chicago, IL 60611-2030

Hours:

Full time

Description:

Reports To: Director of Office of Extern & International Priests

The Archdiocese of Chicago is the third largest diocese in the United States and serves more than 2.2 million Catholics in The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region’s largest nonprofit social service agency. The Archdiocese also has one of the country’s largest seminaries. The Archdiocese’s elementary and secondary schools comprise one of the largest U.S. private school systems.

Position Summary:

The Administrative Coordinator will provide general administrative support to the Director, assisting with the timely and accurate vetting and processing of all visiting religious order and diocesan extern priests.

Responsibilities:

  • Send applications to religious and extern diocesan priests who are interested in obtaining faculties in the Archdiocese of Chicago and review the applications upon receipt for accurate completion and adherence to United States Conference of Catholic Bishops (USCCB) protocols for priests in public ministry.
  • Maintain data related to the applications and all related documentation required and track their receipt.   Maintain records for extern and international priests in the HP TRIM records management system.
  • Provide support to and communicate with visiting priests who are in process for faculties.
  • Draft and manage all communication, including applications, letters, emails, and phone calls, and coordinate meetings and appointments.
  • Initiate interviews, background checks and immigration legal assistance if appropriate.
  • Communicate completion of receipt of required documents to Director with recommendation to move process forward.
  • Collaborate with and assist other offices as needed, including the Priests’ Personnel Office, the Office for Religious, the Office of Legal Services and the Office for the Protection of Children and Youth, providing services and/or information.
  • All other responsibilities as assigned.

Requirements:

  • Familiarity with the Catholic Church and passion to work therein
  • Strong oral and written communication proficiency in English and Business Spanish, proficiency in Polish a plus
  • High level of discretion when handling confidential information/material
  • Ability to take initiative  
  • Ability to prioritize, multi-task, and meet deadlines
  • Proficiency with database management software and Microsoft Office
  • Strong organization and attention to detail skills
  • Ability to work well with individuals at all levels; openness to other cultures.  

The Archdiocese of Chicago is in the midst of exciting changes as we renew our local Church. With a variety of opportunities to contribute your professional talents and experience, we invite you to consider any of our current openings at archchicago.org/careers. We offer competitive salary and benefit packages, as well as opportunities for professional and personal growth and development.

If you are interested in being considered for this opening, please visit the list of open positions on AppliTrack. Please complete a letter of interest, a profile, or submit your resume.

Thank you for your interest in the Archdiocese of Chicago.

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