Archdiocese of Chicago

Human Resources
:: Employment and Service Opportunities

Opportunities at Archbishop Quigley Center / Cardinal Meyer Center / Other Pastoral Center Departments

Posted 11/9/2018

Job Title:

Administrative Assistant

Department:

Office for Religious

Location:

Archbishop Quigley Center
835 N. Rush St.
Chicago, IL 60611-2030

Hours:

Part time

Description:

The Archdiocese of Chicago is the third largest diocese in the United States and serves more than 2.2 million Catholics in The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region’s largest nonprofit social service agency. The Archdiocese also has one of the country’s largest seminaries. The Archdiocese’s elementary and secondary schools comprise one of the largest U.S. private school systems.

Position Summary

The Administrative Assistant for the Office for Religious (OFR) will be responsible for providing support and coordination to the Director of the Office for Religious. This position will be responsible for maintaining and composing correspondence, responding to requests, coordinating and scheduling meetings and events.

Responsibilities

  • Provides support for the Vicar for Religious
  • Helps with various activities of the OFR as needed
  • Assists with communication with all internal and external audiences

Duties

  • Handles correspondence needs of the Vicar for Religious and OFR in general as needed
  • Assists with OFR files maintenance including archives
  • Helps with scheduling meetings for the Vicar for Religious
  • Works with the team in coordinating events

Requirements:

  • Must demonstrate understanding, respect and support for Catholic Church teaching, mission and values
  • Willing to learn the diversity of charisms and forms of consecrated life
  • 3+ years of experience in an Administrative support role
  • Solid knowledge of Microsoft programs: Word, Excel, PowerPoint and Outlook
  • Exhibits strong attention to detail, especially in reviewing and producing communications to internal and external audiences
  • Excellent written and verbal communication and interpersonal skills
  • Ability to effectively communicate and work with all levels internally and externally, especially with Religious Communities of men and women
  • Ability to work both independently and as a team member
  • Ability to set priorities; handle multiple assignments and deadlines, and to display solid judgment while operating in a flexible and professional manner
  • Proficiency in spelling, grammar, punctuation and proofreading
  • Discretion when dealing with highly sensitive information
  • Ability to maintain confidentiality and observe protocols
  • Spanish proficiency will be considered a plus but not required

Preferred: an experienced religious individual with administrative experience who loves religious life and can work within an institutional setting.

The Archdiocese of Chicago is in the midst of exciting changes as we renew our local Church. With a variety of opportunities to contribute your professional talents and experience, we invite you to consider any of our current openings at archchicago.org/careers. We offer competitive salary and benefit packages, as well as opportunities for professional and personal growth and development.

If you are interested in being considered for this opening, please visit the list of open positions on AppliTrack. Please complete a letter of interest, a profile, or submit your resume.

Thank you for your interest in the Archdiocese of Chicago.

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