Archdiocese of Chicago

Human Resources
:: Employment and Service Opportunities

Opportunities at Archbishop Quigley Center / Cardinal Meyer Center / Other Pastoral Center Departments

Posted 11/8/2018

Job Title:

Secretary

Department:

Archbishop's Office

Location:

Archbishop Quigley Center
835 N. Rush St.
Chicago, IL 60611-2030

Hours:

Full time

Description:

Be part of our mission. The Archdiocese of Chicago (“the Archdiocese”), the third largest Catholic Archdiocese in the United States, serves more than 2.2 million Catholics in 344 parishes in Cook and Lake Counties. The Archdiocese's 217 elementary and secondary schools comprise the largest U.S. private school system and have garnered more U.S. Department of Education Blue Ribbon Awards than any system of any type. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees.

 

The Secretary to the Archbishop’s Office will serve as one of the day-to-day faces of the department. Functions include: processing emails, taking phone messages, sorting and processing mail, and transcribing dictations from the Archbishop. The ideal candidate must have a proactive mind-set in daily operations and the ability to work as a team-member in the Archbishop’s Office.

Responsibilities

The operations for this position include but are not limited to:

  • Processing mail and forwarding to all appropriate personnel.
  • Receiving, transcribing and filing dictations from the Archbishop.
  • Prepare and format correspondences for the Archbishop’s signature.
  • Coordinating the email addresses related to the Archbishop.
  • Act as a “manager of first impressions” with taking and responding to phone calls from all necessary parties.
  • Contribute and work collaboratively as a member of the Archbishops office.
  • Participating as an internal team member of the Archbishops office toward Pastoral Center Employees.
  • Active participation in monthly staff meeting.
  • Handle administrative requests and queries from senior managers.
  • Other responsibilities as assigned.

Requirements:

Requirements

  • Understanding of the Catholic Faith, Culture and Hierarchy.
  • Excellent grasp of the English language and its grammar.
  • Proficient in Microsoft Products.
  • Ability to contain absolute confidentiality to all matters.
  • Self-motivated and demonstrates an ability to work independently.
  • Ability to work in collaboration as a team member of the Office of the Archbishop.
  • At least five years of administrative experience.
  • Associate Degree or higher.

The Archdiocese of Chicago offers an attractive salary and comprehensive benefit package including

medical, dental, vision and 403(b) retirement plan. In addition, we offer paid vacation, holiday, sick and

personal time.

If you are interested in being considered for this opening, please visit the list of open positions on AppliTrack. Please complete a letter of interest, a profile, or submit your resume.

Thank you for your interest in the Archdiocese of Chicago.

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